Job Description

Executive Assistant - Chairman Office (Operations & People)

Spartek Group - Chennai | Full-time | On-site

Spartek Group is a diversified industrial and construction solutions group with businesses across industrial & warehouse flooring, precast concrete systems, modular building technologies, prefabricated bathroom units, and large-scale project execution.

As the group scales into multiple verticals and larger projects, the Chairman's office requires a high-caliber, confidential and execution-driven Executive Assistant who can operate as an extension of the Chairman himself.

This is not a clerical or diary-management role.
This is a core leadership support position that sits at the center of the organization's people, operations and decision flow.

Role Overview

The Executive Assistant to the Chairman (Operations & People) will work directly with the Chairman on sensitive, high-impact matters across:

Human resources and hiring Internal operations and administration Financial and MIS coordination Project and business tracking External communication and follow-ups
You will act as the single point of control and execution for everything flowing into and out of the Chairman's office.

This role demands absolute confidentiality, sharp intelligence, and operational discipline.

Key Responsibilities

Act as the primary human resource working interface between the Chairman and internal teams ( finance, operations, sales, projects) Handle confidential communication, documents, reports and instructions Drive recruitment coordination - CV screening, interview scheduling, follow-ups and offer tracking Track performance, targets, action items and deadlines across departments Coordinate with Accounts and Finance for data, MIS, cash flow reports and follow-ups Manage administrative systems, vendors, IT support and office infrastructure Prepare presentations, reports, dashboards and management summaries Follow up with senior managers to ensure execution of Chairman's directives Maintain structured data, records and documentation for audits and reviews Use AI tools to accelerate analysis, hiring, reporting and decision support

Language & Communication Requirement

This is a Chairman-facing role and requires elite communication ability.

The candidate must be fluent in languages:

English - Mandatory and must be highly fluent Tamil - Preferred Telugu - Preferred o Multi lingual candidate will be highly preferred
You will be dealing with senior management, site teams, vendors, consultants and external partners -- language confidence is non-negotiable.

Skills & Competencies Required

Strong administrative and organizational skills Should be able to quickly learn or handle commercial functions and should be capable of multi-tasking role Excellent written and spoken communication High level of confidentiality and professional ethics Very strong MS Office skills -- Excel, Word, PowerPoint Ability to prepare MIS, reports, trackers and presentations Comfort with AI tools for CV screening, drafting, analysis and automation Ability to multitask, prioritize and work under pressure Sharp follow-up discipline and execution mindset Business maturity to interact with senior leadership

Qualification & Experience

Experience: 3 to 5 years in executive support, HR, operations, administration or business coordination MBAs in HR, Operations, Finance, Sales & Marketing etc. Engineers with strong organizational and people-handling skills will also be considered

Why This Role is Special

This position gives you direct exposure to the Chairman, strategic decision-making, and the inner workings of a fast-growing industrial group. You will gain unmatched learning across people, finance, operations and leadership -- making this a powerful career-accelerator role.

How to Apply

Send your updated CV with a Cover Letter stating - Why we should hire you?

Email -

hr@spartek.in

Job Types: Full-time, Permanent

Pay: ?40,000.00 - ?100,000.00 per month

Benefits:

Cell phone reimbursement Internet reimbursement Provident Fund
Education:

Master's (Required)
Language:

English (Required) Tamil (Preferred) Telugu (Preferred)
Work Location: In person