Job Description

Quest Global is a global engineering services company driven by aspiration, hunger and humility, and guided by a leadership team that cares for its people, their ideas, and their well-being. We know that flexibility and openness produce the most fertile environment in which innovation, creativity, growth, and success can thrive. We are looking for dreamers, who understand and value the ways in which engineering has the potential to solve the problems of today that stand in the way of tomorrow; believers, who long to be part of an organization that is ethical, promotes social responsibility, and is dedicated to being a force for good; doers, who seek challenges that are both meaningful to them and creates a positive impact on others. As a diverse team of over 13,000 humble geniuses, we recognize that what we are really engineering is a brighter future for us all. If you long to contribute to meaningful work and be part of an organization that truly believes when you win, we all win, and when you fail, we all learn, then we’re eager to hear from you. The achievers and collaborators we seek, have the following characteristics and skills:
Candidate Profile We are looking for a competent Executive Assistant to provide calendar and administrative support in a well-organized and timely manner. This involves supporting variety of tasks for executives co-located in North America, alongside supporting some of the efforts at organizational scale. Key Responsibilities

• Act as point of contact for assigned executives and internal/external clients
• Coordinate complex scheduling and extensive calendar management: Undertaking the tasks of calendar management, from scheduling meetings (Internal and External), managing conflicts and rescheduling meetings, routing correspondence messages etc.
• Meeting scheduling - Ensure ‘needed’ participants have committed and attend – validate Quorum. Manage all changes ahead of time and pass timely updates
• Handling requests and queries accordingly, keeping check on actions and communicating back with stakeholders
• Travel Arrangements – Work with appropriate teams to line up the booking details, accompanying travel documents/ papers and other relevant information
• Event Logistics / Off Site Coordination – Work with stakeholders to share insights and coordinate all off-sites at organizational scale.
• Compute and verify data, expenses or payments - Keep a check on spend and share insights on optimizing and improving practices. Further assist in filing expenses for sales team members.
• Data Analytics - Support organizational efforts on data mining, analysis and report out

Skills and Qualifications
EDUCATION

• Graduation or above

PERSONALITY TRAITS DESIRED

• Proven experience as an executive supporting the senior staff
• Anticipating needs and taking ownership of Planning and Execution
• Full comprehension understanding of the role detailing Execution Excellence & Accountability
• Outstanding organizational skills and Exemplary planning and time management skills
• Excellent communication skills with ability to multitask and prioritize daily workload
• Ability to work in a matrixed team environment, with added flexibility to work at all levels at Quest to get the job done
• Excellent knowledge of MS Office – Outlook, Word and Excel in particular
• Maintain confidentiality and know how to share limited information as needed to get the communication

• 
  Excellent interpersonal skills,
• Proficiency in English, high level verbal and written communications skills
• Self-motivated, highly organised and confident
• Entrepreneurial and Global mindset
• Team player and great collaborator

Physical Requirements & Work Environment:

• 
  Mostly Office Environments, Occasional Shop Floor involvement.
• Substantial amounts of telephone and computer work.
• Heavily Regulated Industries with strict adherence to procedures.
• Flexibility to meet business deadlines by staying late or arriving early.
• Typical 8 hour days plus lunch / 40 hour weeks / core (required) hours are 9AM to 4PM
• Ability to use personal transportation to visit customer locations.
• Due to the nature of the work, all candidates must be a U.S. Citizen or Permanent Resident.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education Type
Bachelor: Non-Technical
Job Type
Full Time-Regular
Experience Level
Mid Level
Total Years of Exp
6 - 9