Job Description

Job title: Executive Assistant
Work Location: Bangalore
Division/Department: Founders Office
Reports to: Managing Director
Position Overview:
The Executive Assistant will provide high-level administrative support to Managing Director. This role requires a proactive, organized, and detail-oriented individual who can manage a variety of tasks, including scheduling, communication, travel coordination, document preparation, and other administrative duties. The ideal candidate will be a strong communicator, able to multitask effectively in a fast-paced environment, and able to maintain confidentiality.
Requirements
Key Responsibilities:

• Administrative Support:

• Manage the executive's calendar, scheduling meetings, appointments, and travel.

• Screen phone calls, emails, and other communications, directing them appropriately.

• Draft, review, and send communications on behalf of the executive.

• Prepare and proofread documents, reports, and presentations.

• Handle confidential information with discretion and professionalism.

• Travel and Event Coordination:

• Arrange domestic and international travel, including flight bookings, hotel accommodations, and ground transportation.

• Organize logistics for meetings, conferences, and special events, ensuring all arrangements are in place.

• Project Management:

• Assist in the management and tracking of ongoing projects.

• Create and maintain project timelines, ensuring deadlines are met and deliverables are achieved.

• Act as a liaison between the executive and various departments or stakeholders.

• Meeting Preparation:

• Prepare agendas, attend meetings, and take minutes.

• Follow up on action items from meetings to ensure timely completion.

• Office Management:

• Maintain office supplies, ensuring the executive's office is organized and well-stocked.

• Coordinate with other departments and teams to ensure smooth day-to-day operations.

• Communication:

• Serve as a key point of contact between the executive and internal/external stakeholders.

• Handle correspondence and requests on behalf of the executive in a professional and timely manner.

Benefits
Qualifications and Skills:

• Education: Bachelor's degree or equivalent experience.

• Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong organizational and time management skills.

• Exceptional written and verbal communication skills.

• Ability to work independently and as part of a team.

• Attention to detail and accuracy in all tasks.

• Ability to maintain confidentiality and handle sensitive information.

• Knowledge of project management tools is a plus.

Skills Required