Job Description

Job Title: Executive Assistant & Administration Executive

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Location:

Gurugram (WFO 5 days a week)

Reports To:

COO

Job Summary:

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We are seeking a highly organized and proactive

Executive Assistant & Administration Executive

to provide comprehensive administrative and executive support to senior leadership while also managing day-to-day office administration. The ideal candidate will be detail-oriented, discreet, and capable of handling multiple priorities in a fast-paced environment.

Key Responsibilities:

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Executive Assistance:

Manage calendars, schedules, meetings, and appointments for senior executives Coordinate domestic and international travel, including itineraries, visas, and expenses Prepare reports, meeting agendas, and minutes Act as a point of contact between executives and internal/external stakeholders Handle confidential and sensitive information with the highest level of discretion Follow up on action items and ensure timely completion of tasks

Administrative & Office Management

Oversee day-to-day office operations and ensure a well-organized workplace Manage office supplies, vendors, facilities, and administrative budgets Coordinate onboarding and offboarding logistics for employees Maintain records, files, and documentation (physical and digital) Support HR and Finance teams with administrative tasks as required Organize company events, meetings, and internal communications

Required Skills & Qualifications

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Bachelor's degree in Business Administration or a related field (preferred) 2-4 years of experience as an Executive Assistant, Administrative Executive, or similar role Strong organizational and time-management skills Excellent verbal and written communication skills High level of professionalism, integrity, and confidentiality Proficiency in MS Office / Google Workspace (Word, Excel, PowerPoint, Outlook) Ability to multitask, prioritize, and work independently

Preferred Skills

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Experience supporting C-level or senior leadership Familiarity with expense management and basic budgeting Strong problem-solving and coordination skills Tech-savvy with experience using collaboration and project tools

Key Competencies

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Attention to detail Proactive and solution-oriented mindset Strong interpersonal skills Ability to work under pressure and meet deadlines * Adaptability and flexibility