Job Description

Role Overview:

We are looking for a proactive and execution-driven Administration Executive cum Executive Assistant to the CEO who can manage the overall office administration and support the CEO in critical business functions. This role requires strong decision-making abilities, stakeholder coordination, and multitasking skills to manage day-to-day operations. The ideal candidate should have a strong understanding of the startup ecosystem and experience coordinating with multiple departments like Sales & Marketing, Finance, HR and Operations. The role will also involve travel coordination, stakeholder communication, business meetings, and presentations.

Key Responsibilities:

1. Executive Assistance to CEO


Manage and prioritize CEO's calendar, meetings, and travel arrangements.


Act as the first point of contact for both internal and external stakeholders on behalf of the CEO.


Handle email correspondence, phone calls, and scheduling with professional discretion.
Draft and prepare company presentations, reports, and official communication.
Organize and maintain confidential company records, contracts, and business documents.

2. Office Administration & Coordination


Oversee office administration including vendor management, procurement, office supplies, and facility maintenance.


Ensure compliance with administrative policies and streamline operational workflows.


Assist in preparing MIS reports, expense tracking, and budgeting for office administration.

3. Cross-Functional Coordination


Collaborate with Sales & Marketing, Finance, HR and Operations teams to ensure smooth business operations.


Coordinate with field executives in Gujarat for operational efficiency.


Liaise with external stakeholders, government bodies, and regulatory agencies as required.

4. Travel & Event Management


Arrange domestic and international travel, including ticket booking, accommodation, and itineraries.


Plan and coordinate business meetings, industry events, and networking opportunities.

5. Execution & Problem-Solving


Proactively identify and resolve operational bottlenecks.


Assist in strategic planning and execution of CEO's directives.


Be a go-getter with strong execution skills to ensure seamless coordination across all departments. Preferred Candidate Profile


Education: Bachelor's or Master's degree in Business Administration, Management, or related fields.


Experience: 1-2 years in a similar role, preferably in a startup. Waste Management / Sustainability Industry experience will be a great advantage


Language Skills: Must be fluent in Gujarati, English, and Hindi.


Technical Skills: Proficiency in MS Office (Excel, PowerPoint, Word), G-Suite, and project management tools.


Soft Skills: Strong communication, decision-making, multitasking, and problem-solving abilities.


Work Ethic: Highly organized, detail-oriented, and capable of working in a fast-paced environment.

What We Offer:


Competitive Salary & Perks aligned with industry standards.


Hands-on Management Experience through direct exposure to CEO and stakeholders.


Career Growth Opportunities in a high-growth industry with leadership potential.


Work in a Socially Responsible Industry focused on sustainability and environmental impact. If you are a go-getter with strong execution skills, thrive in a fast-paced startup environment, and can communicate fluently in Gujarati, we invite you to be part of our growing team!

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits:

Cell phone reimbursement Health insurance Paid sick time
Schedule:

Day shift Morning shift Weekend availability
Language:

English, Hindi & Gujarati (Preferred)
Work Location: In person