Job Description

About Us:

We are a UK-based IT solutions and consulting firm with a growing presence in India. As we continue to expand, we are seeking a well-organised and proactive

Executive Assistant

to support senior leadership and manage day-to-day office coordination.

Role Overview:

The

Executive Assistant

will provide comprehensive administrative support to the leadership team, ensuring smooth execution of daily operations. This includes managing calendars, tracking communications, handling payments and accounting follow-ups, taking detailed meeting notes, and ensuring tasks and decisions are followed up efficiently.

Key Responsibilities:Executive & Administrative Support

Manage calendars, schedule meetings, coordinate appointments, and send timely reminders. Draft, review, and respond to emails on behalf of the leadership, maintaining professionalism and accuracy. Take detailed meeting minutes and track action items, ensuring timely follow-ups and closures. Maintain confidentiality and discretion in handling sensitive information.

Office Coordination & Maintenance

Oversee daily office operations and vendor management (Supplies, utilities, etc.). Coordinate logistics for internal events, team meetings, and client visits. Act as the point of contact for administrative and facility-related queries.

Follow-Ups & Task Tracking

Proactively track assigned tasks, project updates, and cross-functional requests for the leadership team. Follow up with internal teams, vendors, and stakeholders on deliverables and deadlines.

Payment & Accounting Assistance

Support with basic accounting tasks such as invoice tracking, payment follow-ups, and vendor reconciliations. Liaise with the accounts department for timely processing of payments and approvals.

Required Skills & Qualifications:

Bachelor's degree in Business Administration, Management, Commerce, or related field. 2-5 years of experience in executive assistance, office administration, or operations. Excellent verbal and written communication skills in English. Strong proficiency in MS Office (Outlook, Excel, Word, PowerPoint), Google Workspace, and calendar tools. Organised, detail-oriented, and able to handle multiple priorities independently. Experience coordinating with international stakeholders, particularly UK-based teams, is a plus.

What We Offer:

Competitive compensation and performance-driven growth opportunities. Exposure to international operations and executive-level decision-making. A dynamic and supportive team environment. Opportunities for professional development and growth.
Job Type: Full-time

Pay: ₹10,160.40 - ₹25,262.54 per month

Schedule:

Day shift Monday to Friday
Work Location: In person