Job Description

We are seeking a highly organized and detail-oriented

Executive Administrative Assistant

with strong

bookkeeping and operational support skills

. This role supports executive leadership by managing email communications, maintaining financial records, coordinating tasks, and ensuring smooth day-to-day administrative operations across multiple teams.

This is a

hands-on execution role

, ideal for someone who thrives in structured environments, can independently manage priorities, and is comfortable working with U.S.-based leadership during U.S. business hours.

Key ResponsibilitiesExecutive & Administrative Support

Manage and maintain a

clean, organized executive email inbox

Review, draft, and respond to emails on behalf of leadership when appropriate Set reminders, calendar events, and follow-ups for deadlines, meetings, and commitments Prepare basic documents, summaries, and internal communications Track action items from meetings and ensure follow-through

Bookkeeping & Financial Administration

Create and send

invoices

accurately and on time Track payments, outstanding invoices, and follow up as needed Maintain basic bookkeeping records (income, expenses, reconciliations) Organize financial documents and receipts Coordinate with external accountants or finance managers as required Ensure records are audit-ready and well-documented

Task & Operations Management

Organize, assign, and monitor tasks using

Monday.com

Follow up with team members to ensure tasks are completed on time Maintain operational dashboards and status updates Escalate delays or issues proactively to leadership Help improve internal workflows and documentation

Organization & Systems

Maintain digital filing systems (Google Drive / cloud-based tools) Keep SOPs, trackers, and internal logs updated Assist with process improvements and system optimization Ensure confidentiality and data security at all times

Required Qualifications

3+ years experience in

administrative support, executive assistance, or operations

Proven experience with

basic bookkeeping or accounting tasks

Strong written and verbal

English communication skills

Experience working with

U.S.-based clients or leadership

Proficiency with: Email management (Gmail/Outlook) Google Workspace (Docs, Sheets, Drive) Task/project tools (Monday.com preferred) Invoicing tools or spreadsheets High attention to detail and strong organizational skills Ability to work independently and manage multiple priorities

Preferred Qualifications

Experience supporting C-level executives or founders Familiarity with U.S. business operations and time zones Prior experience in healthcare, professional services, or staffing environments Basic understanding of invoicing, AR/AP, and expense tracking
Job Type: Permanent

Pay: ?20,000.00 - ?30,000.00 per month

Benefits:

Work from home
Experience:

working in night shift: 1 year (Required)
Work Location: Remote