Job Description

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The Desai Foundation seeks a high-energy, resourceful, and entrepreneurial person to serve as the Executive Assistant reporting to the founder of the organization. This is a unique opportunity to join a successful organization as it grows in stature and global impact. The position requires a highly detailed oriented and organized person to help manage the President's calendar, correspondence, speaking engagements, travel, administration, and expenses.

This individual is personable, has strong communication skills and a deep commitment to manage schedules, expenses & payments, travel, office, and related work management. We are looking for a results-oriented self-starter who will thrive in a small office environment and is willing to work in an all-hands-on deck environment. We are also looking for someone to grow in the role, and possibly elevate to another position.

Responsibilities:

Assist with internal office administrative tasks & management. Maintain administrative records, update computer files, prepare monthly expense reports and maintain Dropbox filing system. Keep track of expenses, do payments, and manage accounts as per QuickBooks software Screen incoming correspondence and emails appropriately. Prepare expense reports, time sheets and plan, and organize founder's schedules or events. Schedule travel and coordinate speaking engagements & appearances. Provide support to other departments within the organization such as marketing, partnerships, events, and grants. Assist Directors with aspects of programmatic meetings as necessary (travel, scheduling, research, outreach, etc.). Attend and assist with event planning and projects. Provide coordination support for the hiring of interns each semester. Keep track of timelines and the progress of various projects. Attend both internal and external meetings and take detailed notes. Support the founder and other team members on small research projects to get them up to speed on meetings, companies, issues, etc. Other projects as needed/assigned.

Requirements:

This position is open to female candidates only A Bachelor's Degree and 1-3 years of professional experience. Fluent English Speaker Interest in a long-term role with the potential for growth; culturally curious with the desire to continuously learn. Ready to travel to abroad if needed. Trustworthy, kind, positive attitude, and comfortable working on a small (but fast growing) team. Strong written and verbal communication skills; a persuasive and passionate communicator with excellent interpersonal and multidisciplinary project skills. Ability to interact with professionals at all levels within an organization. Action-oriented, self-motivated, entrepreneurial, adaptable, and innovative approach to day to day work and longer-term planning. Detail oriented, strong organization and time management skills, with the ability to juggle multiple projects/priorities at any given time. Flexible and willing to take on work that might be out of your scope. All hands-on deck type of team. Ability to work effectively in collaboration with diverse groups of people. Ability to travel for occasional work events. Proficient with computers, Microsoft Office, Salesforce, Zoom, and G Suite. QuickBooks and WordPress knowledge are a plus. Ability to work with discretion and deal with confidential information.
We Offer:

Health Insurance Coverage Flexible Work Schedules Opportunities to Travel for Work Training for specific software, tools, etc. as you see fit
Please submit your resume and a short statement on why you want this position to , Subject Line: Executive/Business Administrator: Your Name

Job Type: Full-time

Benefits:

Health insurance Work from home
Work Location: In person