Job Description

Department / Division

HR & ADMINISTRATION

External Interface

(Enlist external agencies/authorities that you are required to deal with while discharging your duty)



Vendors Service Providers Contract Staff/Outsourced Agencies Local Statutory Authorities Insurance Providers

Minimum Qualification

(i.e education, training etc.)



Any Graduate

Minimum Experience

2-4 years

Special Skills/Attributes

(required for performing the job effectively)



Liaison Skills (Local Bodies, various Govt. Depts.) Good understanding of statutory compliances Knowledge of Admin systems & processes Good understanding of the market for various admin procurements Good communication(verbal & written) & negotiation skills

Overall Purpose/Objective

Of the job

Oversee the functioning of general administration by providing high quality business services in a cost effective manner, drive efficient facility management, security services, asset insurance & travel management.

Key Responsibilities

(List major responsibilities, that you have, to achieve the key objectives)

ADMINISTRATION:

Develop and manage annual budgets for Admin Dept. Ensure periodic review of the expenses versus the budget & provide solutions for optimizing the expenses. Oversee facility management operations of the office including electricity, civil repairs, etc. Ensure contract documents/agreements of all agencies are available at all times and are renewed in a timely manner. Monitor & ensure adequate availability of resources from the agency. Implement, monitor the tendering process for all admin. Purchases including office stationery, Capex purchases, finalization of agencies, etc. Ensure all telecommunication devices are in working condition at all times Develop list of empanelled vendors for procurement of various items & services and regularly review & update the same. Ensure strict adherence to the security processes by the Security Agency. Conduct periodic safety & quality audit from time to time Ensure verification of all invoices received from the vendors before submitting for final payment. Liaise with all statutory bodies and ensure strict adherence to all statutory compliances.

TRAVEL:

Oversee both Domestic & International Travel & Hotel bookings for all employees Ensure strict adherence of the Travel Policy & control / optimize expenses on travel wherever required.

INSURANCE:

Provide inputs for designing and ensure adherence to corporate insurance guidelines for adequate & cost effective insurance against risks f Ensure comprehensive & timely insurance cover for equipments, fixed assets, property insurance, etc for respective sites Ensure renewal of all insurance policies in a timely manner * Ensure timely payments of premium and capitalization.