Job Description

Company

:

Prabal Motors Pvt Ltd ((commonly known as Prabal Trucking; (www.prabaltrucking.com) is a part of the Kuttukaran Group (www.kuttukaran.in), is a Commercial Vehicle Automobile Dealership of Bharat Benz Trucks and Buses, manufactured by M/s. Daimler India Commercial Vehicles, operating out of Tamil Nadu and Maharashtra having 22 branches and 5 parts outlets.

Popular Vehicles & Services Ltd, flagship Company of the Kuttukaran Group, of which Prabal Trucking is a wholly owned subsidiary, is a Listed Company.

Kuttukaran Group is renowned and amongst the largest dealership, Groups in India spread across four States, and having businesses across automobile segments (Passenger Vehicles/ Luxury Vehicles/ Commercial Vehicles / Electric Vehicles in 2W and 3W space/ Spares Distribution). Kuttukaran Group clocked revenues of over
5600 Cr in FY 24 and Prabal Trucking is the third largest dealership in the Group.

Position: Executive - Accounts

Reporting to: Cluster Accountant

Qualification and Experience: B. Com or M. Com / Having experience in Accounts Department

Commercial Vehicle / Passenger vehicle industry Preferable / any candidate suitable to JD

1. Bookkeeping and Financial Record Keeping

Maintain Financial Records: Assist in maintaining accurate and up-to-date records of all financial transactions, including sales, purchases, payments, receipts, and bank statements.

Journal Entries: Assist with recording daily journal entries for the dealership's accounts, ensuring that transactions are posted correctly in the accounting system.

Reconcile Accounts: Perform regular reconciliation of various accounts, including bank accounts, credit card statements, and supplier accounts, to ensure that all transactions are properly recorded and discrepancies are resolved.

Accounts Payable and Receivable: Help manage accounts payable (AP) and accounts receivable (AR) by tracking outstanding invoices, processing payments to suppliers, and following up on overdue customer payments.

2. Invoice Processing and Billing

Prepare Invoices: Assist in preparing and issuing invoices for vehicle sales, parts sales, and service-related transactions, ensuring that all necessary details (e.g., pricing, taxes, and discounts) are accurate.

Monitor Payments: Track the status of invoices, ensuring timely payments from customers. Prepare reminders or follow-up notices for overdue payments.

Vendor Invoices: Process invoices received from suppliers, ensuring that they match purchase orders, and update the accounts payable system accordingly.

Credit and Debit Notes: Generate and process credit or debit notes for adjustments related to returned items, billing errors, or refunds.

3. Cash and Bank Management

Cash Flow Monitoring: Assist in monitoring cash flow by ensuring that cash receipts are recorded accurately and deposited into the correct accounts.

Bank Reconciliations: Help with monthly bank reconciliations, ensuring that all transactions are accounted for and identifying any discrepancies between the bank statements and internal records.

Petty Cash Management: Maintain and reconcile petty cash balances, ensuring that small expenditures are tracked accurately and reimbursed as necessary.

4. Employee Benefits:

Help in tracking employee benefits, reimbursements, or advances as part of the payroll process.

5. Assist with Financial Reporting

Monthly Reports: Assist in preparing monthly financial reports, including profit and loss statements, balance sheets, and cash flow statements, to provide an overview of the dealership's financial health.

Tax Filings: Assist in preparing documents and reports for tax purposes, including sales tax, VAT, and other applicable taxes.

Prepare Reconciliation Reports: Assist with preparing reconciliation reports for accounts, including reconciling supplier statements, customer accounts, and interdepartmental transactions.

6. Support the Accounting Team

Assist with Audits: Provide support to auditors during internal and external audits by preparing requested documents, financial records, and statements.

Data Entry: Ensure accurate data entry of financial transactions into accounting software, maintaining consistency and correctness in all financial records.

Record Keeping: Maintain organized filing systems for all financial documents, such as invoices, receipts, contracts, and financial statements, ensuring that records are easily accessible.

7. Credit Control

Customer Credit Management: Help monitor customer credit accounts and ensure payments are made in accordance with the dealership's credit policies.

Chasing Payments: Assist in contacting customers with overdue accounts, sending reminders, and following up on unpaid invoices to ensure timely payments.

Resolve Disputes: Assist in resolving any disputes related to customer billing or payments by working with the sales and service teams.

8. Financial Compliance and Internal Controls

Compliance Monitoring: Ensure that all financial transactions comply with legal and regulatory requirements, dealership policies, and accounting standards.

Internal Controls: Assist in the implementation and maintenance of internal control procedures to safeguard the dealership's assets and prevent fraud.

09. Assist with Budgeting and Forecasting

Expense Tracking: Monitor actual expenses against budgeted amounts, identifying any significant discrepancies and reporting them to management.

10. Communication and Liaison

Vendor Communication: Communicate with suppliers and vendors to clarify any invoicing discrepancies, negotiate payment terms, and manage the accounts payable process.

Customer Communication: Communicate with customers regarding their account status, provide payment reminders, and handle customer inquiries related to billing or transactions.

11. General Administrative Support

Administrative Tasks: Provide general administrative support to the accounting department, including handling calls, managing emails, and maintaining organized files.

Assist Other Departments: Collaborate with other departments, including sales, service, and parts, to gather necessary financial information or resolve issues related to accounts.

Job Types: Full-time, Permanent

Pay: ₹22,000.00 - ₹25,000.00 per month

Benefits:

Cell phone reimbursement Commuter assistance Health insurance Leave encashment Life insurance Provident Fund
Language:

English (Preferred)
Work Location: In person