Job Description

Description

I am looking for a Junior Accounts payable executive who has prior work experience in MNC/ BPO set up with India accounting knowledge, GST / TDS knowledge is a must


The candidate is required to process Invoices for the global set up. Process expense claims in concur, Handle the mailbox for supplier queries, audit requests etc.


The employee should have the clear mindset to work in a smaller team as its very important to own the assigned duties.

Job Responsibilities

Review of Finance AP mailbox with the accurate response within the agreed TAT of 24 hours Manual follow-up for the Approvals to ensure 100 % approvals are obtained to meet the payment due dates. No duplicate & wrong requests to approvers Invoice Processing -Ensure accurate, error free processing within the agreed time 100% within TAT Raising Invoice queries for incomplete invoices - On time & accurate queries Vendor Creations - Suppliers - 100% accuracy Concur Claims Process- Ensure Cash & Credit Card claim in concur are posted in agreement with the Travel Policy, Ensure no lapse of policy in the review process. The claims to be posted within the TAT - 24 hours & Ensure every claims which gets posted in Concur is matching with the GP records there by no mismatch in the data. GP postings to happen thrice a week there by on time payments to the claimants. Ensure the concur errors are monitored & resolved on daily basis. Ensure the incomplete claims are resolved to meet the on time payment criteria Concur Employee Access creation & Approver set up - ensure the data is accurate & the process is followed correctly to maintain the employee creations in concur Payments verification & authorisation - To ensure the Invoice entries are 100% accurate & payments are 100% accurate before authorising Ensure the Month end closure is smooth and AP Revaluation Process is complete as per the agreed timelines T+3. Also, ensure the activity done as per the agreed process guidelines & the balances are reconciled or provided with the necessary justifications. Ensure the accrual data is provided for any outstanding invoices at the month closure to ensure the accounting is done. Ensure the monthly KPI's are published a with a curate data & within the agreed timeline T+4 AP Open Balance Review - Ensure the balances are reviewed & reconciled Ensure there is 100% back up to manage the work during the leaves, thereby no BAU's are affected Ensure to learn & perform each & every activity in AP there by the process is smooth & running at given point in time. Effective leave utilisation there by work life balance is maintained Ensure the compliance is followed in every aspect there by no lapse in compliance policy. To learn & perform if any new activity added to the team.




No service interruptions through non-payment of invoices or delay in processing the invoice Introduction of 3 payment runs per month, Support in implementing 3 runs a month Monthly Process reporting via CONCUR and off-line starting Jul-19 - Support in implementing the process Reduction and analysis of DR balance AP - Ensure the AP Balances are cleared & there is no open balances GP Payment run process to be continued from AP team - get this implemented - Support One AP team for all the AP related activities - to identify if any AP activities done outside the team & get them mapped to the AP Team

Key Skills

Prior Accounts Payable Work Expertise - Global AP Team, exposure with Global client


India accounting knowledge with TDS and GST knowledge


Good knowledge of Excel for reporting


Good English communication as we are serving the global client


Email Etiquettes- To handle the supplier and internal emails


Good Team Player


Positive attitude towards work and life


Quick Learner, adaptable and ready for any kind of change i duties within the team


Team Player

Desirable Skills

Prior Accounts Payable Work Expertise - Global AP Team, exposure with Global client


India accounting knowledge with TDS and GST knowledge


Good knowledge of Excel for reporting


Good English communication as we are serving the global client


Email Etiquettes- To handle the supplier and internal emails


Good Team Player


Positive attitude towards work and life


Quick Learner, adaptable and ready for any kind of change i duties within the team


Team Player

Qualifications

B.COM

/ BBA with commerce Background

Experience

Prior Expertise is a must.




One who has worked previously, worked in India Accounting.




TDS and GST knowledge is a must.

Employment Type

Permanent

Benefits

Equality Statement

SmartStream is an equal opportunities employer. We are committed to promoting equality of opportunity and following practices which are free from unfair and unlawful discrimination.