Job Description

Primary Role

An Event Assistant supports the Event Manager or Coordinator in planning, organizing, and executing events smoothly. They handle logistics, communication, and on-the-day support to ensure everything runs according to plan.

Key Responsibilities

Pre-Event Planning

Assist in *venue research and booking.
Coordinate with vendors(caterers, decorators, sound & lighting, etc.). Help prepare budgets and purchase orders*.
Manage guest lists, RSVPs, and invitations*.
Support in creating event schedules and checklists*.
Organize and maintain event materials(banners, gifts, brochures, badges).
During the Event

Assist with event setup (registration desk, signage, seating, tech setup). Greet and *register guests or participants.
Coordinate with vendors and staff for real-time issue resolution. Ensure timely execution of activities as per the event plan. Provide backstage or on-ground support for speakers, performers, or VIPs. Manage logistics and supplies during the event.
Post-Event Duties

Assist with event wrap-up and teardown. Help collect feedback from attendees or team members. Compile event reports and documentation. Process payments and receipts for vendors. Contribute to post-event evaluations and learnings.
Skills Required

Strong organizational and multitasking abilities. Excellent *communication and teamwork.
Attention to detail and *problem-solving skills.
Basic knowledge of event management software/tools (e.g., Trello, Google Sheets, Canva). Professional demeanor and customer service orientation.
Reporting Structure

Reports to: Event Manager / Coordinator

Works closely with: Vendors, Marketing Team, and Logistics Team

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

Cell phone reimbursement
Work Location: In person