Job Description

The Wedding Planner will be responsible for planning, coordinating, and executing wedding events with precision and creativity. This includes working closely with clients, vendors, and internal teams to ensure each function runs smoothly -- from the first briefing to the final wrap. The ideal candidate is organized, good under pressure, and has experience handling multiple-day wedding projects.

Key Responsibilities

1. Client Planning & Coordination

Conduct planning meetings with clients to understand their vision, preferences, and cultural details Create detailed event timelines, checklists, and flow plans for each function (Haldi, Mehendi, Wedding, Reception, etc.) Share and track creative briefs, mood boards, and references with internal creative teams Maintain regular communication with clients for updates, confirmations, and approvals
2. Vendor Management

Liaise with decorators, venues, makeup artists, sound, lighting, and hospitality vendors Create and manage vendor timelines and ensure timely deliveries Be the on-ground contact for all third-party vendors during setup and event time Resolve last-minute issues quickly and professionally
3. Internal Team Coordination

Work with Production and Operations team to ensure shoot logistics and crew needs are aligned with the event schedule Brief photography and cinematography teams before every function on key moments and people to cover Ensure transport, gear movement, and accommodation details are shared with the internal team beforehand Update Zoho Projects dashboards with all relevant info for each event
4. On-Ground Execution

Be present at every function to manage flow, client requests, and team coordination Monitor timelines closely and guide the team in real-time Ensure clients and VIPs are taken care of, while maintaining a calm and solution-driven approach Document feedback or post-event notes for internal review
Key Skills Required

Strong communication and people management Excellent coordination and time management across multiple stakeholders Familiarity with traditional Indian wedding customs and event structures Able to work in fast-paced, high-pressure event environments Working knowledge of tools like Zoho Calendar, Zoho Projects and Zoho sheets.
Qualifications Preferred

2+ years of experience in wedding planning, hospitality, or high-end event management Bachelor's degree in Event Management, Hospitality, or related field Experience in multi-day or destination weddings is preferred Comfortable traveling for events outside Delhi/NCR

Job location - Sector 43, Gurgaon, 122003

Shift time- 10 am to 6:30 pm

No. of working days - 6 days

Note:- Need a candidate who can join immediately and have personal laptop

Job Types: Full-time, Permanent

Pay: ?15,000.00 - ?50,000.00 per month

Benefits:

Cell phone reimbursement Flexible schedule Internet reimbursement Leave encashment Paid time off
Schedule:

Day shift Fixed shift
Supplemental Pay:

Yearly bonus
Application Question(s):

Do you have personal laptop for work?
Experience:

Wedding Planner: 2 years (Preferred)
Location:

Gurugram, Haryana (Preferred)
Work Location: In person