Job Description

The

Event Production & Operations Executive

will be responsible for managing logistics, timelines, on-ground execution, and team coordination for all weddings, shoots, and LIVXS-managed events.

This role demands a high level of planning, clear communication, and the ability to solve problems in real-time.

The ideal candidate should be process-oriented, quick on their feet, and experienced with fieldwork in media or event production.

Key Responsibilities

1. Pre-Event Coordination

Finalize and confirm shoot/event schedules with the client 48 hours before each function Share final briefs, Google Map links, dress code, and packing lists with the creative and ops teams. Coordinate with internal team leads (camera, sound, logistics) to confirm gear and travel readiness. Ensure calendar sync and reminders are active across relevant teams using Zoho Calendar.

2. On-Ground Execution

Arrive 30-60 minutes before the shoot to conduct venue recce and manage team setup. Oversee timelines, coordinate between photography, cinematography, and client-facing teams Ensure data dump procedures are followed after each function (SSD backup, folder labelling, etc.) Capture real-time updates and flag issues immediately to the Project Manager or Ops Head

3. Logistics & Team Operations

Manage transport, food arrangements, and gear handling for field teams Ensure equipment checklist is followed; handle emergency requirements with vendor contacts Maintain attendance and conduct team debriefs post-event (via Zoho Projects).

4. Post-Event Reporting

Ensure function is marked as "Complete" in Zoho Projects, triggering handoff to post-production Submit a shoot day report with any issues, feedback, or missing data to the Ops Head Assist in gear return, damage checks, and incident reports if applicable.

Key Skills Required

Strong coordination and time management, especially under pressure Working knowledge of event shoot formats (Haldi, Mehendi, Cocktail, Wedding, etc.) Experience handling vendors, freelancers, and large teams Comfortable with tools like Zoho Projects, WhatsApp Business, Zoho Calendar, and basic Zoho CRM Basic understanding of media equipment (camera gear, lighting, drones) is a bonus

Qualifications Preferred

1-3 years of experience in event production, operations, or live shoot coordination Degree or diploma in Event Management, Media Production, or related field Ability to travel frequently for destination events (Delhi NCR + PAN India) Strong spoken Hindi and English for team and client communication Experience in luxury or high-end wedding planning Strong vendor network in the wedding industry.

Job location - Sector 43, Gurgaon, 122001

Shift time- 10 am to 6:30 pm

No. of working days - 6 days

Note:- Need a candidate who can join immediately and have personal laptop

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹27,000.00 per month

Benefits:

Cell phone reimbursement Internet reimbursement
Application Question(s):

Do you have a personal laptop
Location:

Gurgaon City, Haryana (Preferred)
Work Location: In person