Job Description

We are seeking a highly skilled and experienced Event Producer to join our dynamic team in Kolkata. The ideal candidate will be responsible for overseeing all aspects of event planning and execution, with a strong focus on vendor management, event production, budget handling, operations, and flawless event execution. This position requires a proactive, organized, and highly motivated individual with a passion for delivering exceptional events.

Key Responsibilities:

Vendor Management:

Establish and maintain relationships with vendors, suppliers, and service providers. Negotiate contracts and ensure cost-effective solutions without compromising quality. Coordinate vendor logistics and timelines to ensure smooth delivery of services.

Event Production:

Plan, design, and oversee the execution of events from concept to completion. Coordinate all production elements, including sound, lighting, staging, decor, and technical requirements. Work closely with creative teams to ensure events align with the client's vision and objectives.

Budget Handling:

Develop and manage event budgets, ensuring projects stay within financial constraints. Monitor and control expenses, ensuring cost savings where possible without compromising the quality of the event. Provide regular updates and reports on budget status to clients and management.

Operations:

Oversee the logistical operations of events, ensuring all equipment, staffing, and materials are in place. Develop and implement event timelines and schedules to ensure all tasks are completed on time. Handle all event-related communications and act as the point of contact for clients, vendors, and team members.

Event Execution:

Supervise on-site event production and staff during the event to ensure everything runs smoothly. Handle any issues or last-minute changes that arise during the event, ensuring a seamless experience for clients and guests. Conduct post-event evaluations, ensuring lessons are learned and improvements are made for future events.

Client Liaison:

Work directly with clients to understand their needs, expectations, and preferences. Provide ongoing communication with clients, ensuring their requirements are met throughout the planning process and on the event day.

Team Collaboration:

Collaborate with the internal team to ensure alignment on event goals and deliverables. Provide leadership and support to event staff, ensuring high performance and effective teamwork.

Qualifications:

Minimum 3-5 years of experience in event management, with a focus on event production, vendor management, and operations. Proven track record of managing large-scale events and delivering on time and within budget. Strong understanding of event logistics, production requirements, and technical aspects. Excellent negotiation and vendor management skills. Exceptional organizational skills, with the ability to manage multiple projects simultaneously. Ability to work under pressure and meet tight deadlines. Excellent communication skills, both written and verbal. Knowledge of event management software is a plus. Bachelor's degree in Event Management, Hospitality, or a related field is preferred.

Skills & Competencies:

Strong leadership and team management skills. Problem-solving ability and attention to detail. Ability to work with a diverse set of stakeholders. Creativity and an eye for design and production elements. Ability to stay calm and focused under pressure.
Job Types: Full-time, Permanent

Pay: ?15,000.00 - ?35,000.00 per month

Benefits:

Paid sick time Paid time off
Schedule:

Day shift
Supplemental Pay:

Commission pay
Experience:

Event planning: 3 years (Required)
Location:

Kolkata District, West Bengal (Required)
Shift availability:

Day Shift (Preferred) Night Shift (Preferred) Overnight Shift (Preferred)
Willingness to travel:

75% (Required)
Work Location: In person

Expected Start Date: 12/05/2025