Job Description

Position - Event Planning Manager

Office Location : Jammu

Experience Required: 4-8 years in event planning, wedding production, or hospitality

Industry: Wedding & Event Decor / Floral Design / Luxury Event Management

Objective:

To manage and execute end-to-end planning of events as per client requirements and budgets, ensuring seamless coordination between design, operations, and vendors, and overseeing successful on-ground execution.

Key Responsibilities

:

1. Client Coordination & Event Planning

Conduct initial discussions with clients to understand event goals, style preferences, and budget.

Create detailed event briefs, floor plans, and timelines aligned with the client's vision.

Suggest decor themes, layouts, and logistics options that balance creativity and cost-efficiency.

2. Budget Management

Prepare itemized budgets and track expenses against client-approved limits.

Optimize cost-to-quality ratio by selecting the right vendors and materials within budget.

Ensure budget adherence during execution without compromising deliverables.

3. Vendor & Resource Allocation

Identify and finalize vendors for decor, floral, lighting, sound, furniture, and other event needs.

Allocate manpower, materials, transport, and other logistical resources efficiently.

Maintain vendor agreements, timelines, and deliverable tracking.

4. Team Coordination & Execution

Lead internal teams including production, floral designers, logistics, and support staff.

Assign roles and responsibilities with clear deliverables and deadlines.

Oversee event setup, coordination, and breakdown across pre-event, event-day, and post-event phases.

5. On-Site Supervision & Issue Management

Be present on-site for all key events to supervise execution and ensure plan alignment.

Handle last-minute changes, client concerns, and crisis management with poise.

Ensure quality control, time-bound setup, and smooth flow of activities during the event.

6. Post-Event Closure & Reporting

Ensure dismantling, vendor settlements, and venue handover post-event.

Collect client feedback and initiate debriefs with internal teams.

Maintain documentation of each event for future references and learning.

Key Skills & Competencies:

Strong organizational and project management skills

Attention to detail and multitasking under pressure

Creative problem-solving and decision-making ability

Excellent interpersonal and negotiation skills

Proficiency in event planning tools, MS Office, and budgeting software

Ability to lead diverse teams and manage high-stakes clients

Qualifications:

Bachelor's degree in Event Management, Hospitality, or related field

Certification in Event Planning or Wedding Production preferred

Fluency in English, Hindi, and regional languages

Job Types: Full-time, Permanent

Pay: ?30,000.00 - ?50,000.00 per month

Schedule:

Day shift
Work Location: In person