Job Description

Job Summary:

The Event Operations Executive will be responsible for planning, coordinating, and executing all event logistics and operations. This includes vendor management, on-site coordination, budgeting, and ensuring seamless execution of events from start to finish. The role demands strong organizational skills, multitasking ability, and attention to detail.

Key Responsibilities:

1. Event Planning & Coordination

Assist in the planning and execution of corporate, social, and promotional events. Prepare event timelines, checklists, and task allocations. Coordinate with internal teams (marketing, production, sales, etc.) for event requirements.

2. Vendor & Client Management

Identify and manage vendors for logistics, catering, decor, audio-visual, printing, etc. Negotiate contracts and ensure timely deliveries. Maintain strong relationships with clients, ensuring smooth communication before, during, and after the event.

3. On-site Event Execution

Oversee event setup, registrations, guest management, and technical arrangements. Ensure all event elements (lighting, sound, signage, seating, etc.) are executed as planned. Handle last-minute changes or issues efficiently.
Supervise daily operations of the venue including event setup, logistics, maintenance, and cleanliness.

Ensure all areas (halls, meeting rooms, parking, restrooms, etc.) are event-ready at all times.

Manage event layouts, seating arrangements, lighting, and sound coordination as per event requirements.

4. Budget & Reporting

Assist in preparing event budgets and monitor expenses to ensure cost efficiency. Maintain accurate records of payments, invoices, and reports. Prepare post-event evaluation reports including feedback, learnings, and ROI analysis.

5. Compliance & Safety

Ensure all necessary permits, safety standards, and compliance requirements are met. Coordinate with venue authorities and ensure adherence to company policies.

Required Skills & Competencies:

Excellent organizational and multitasking skills. Strong communication and negotiation abilities. Attention to detail and ability to work under pressure. Good understanding of event logistics and production. Proficient in MS Office (Excel, PowerPoint, Word). Flexibility to work evenings, weekends, and travel as needed.

Qualifications:

Bachelor's degree in Event Management, Hospitality, Marketing, or related field. 2-5 years of experience in event operations or coordination (for Executive level).

Preferred Attributes:

Experience in handling large-scale events . Creative problem solver with a positive attitude. Ability to lead teams and manage multiple projects simultaneously.
Job Type: Permanent

Pay: ₹13,153.03 - ₹40,000.00 per month

Work Location: In person