Job Description

We are seeking a reliable, detail-oriented Event Manager with strong production, exhibition/stall fabrication, and vendor management experience. The ideal person will be able to plan meticulously, manage costs, coordinate vendors pan-India, and ensure seamless execution of events & exhibitions from concept to tear-down.

Key Responsibilities

Plan Meticulously

Develop and maintain detailed event plans, timelines, checklists. Ensure all event details (venue, logistics, layouts, stall fabrication, production, etc.) are mapped and coordinated.

Financial Planning and Budget Management

Prepare event and exhibition cost estimates. Create and maintain budgets; allocate resources appropriately. Monitor expenses, track spend vs budget, implement cost-saving measures. Ensure the event stays on or under budget without compromising quality.

Vendor Management

Identify, evaluate, engage, and manage vendors (stall fabricators, decorators, AV & production, etc.) across India. Maintain a vendor database / network pan-India. Negotiate contracts and service level agreements to ensure value, quality and timely delivery. Coordinate vendor deliverables and ensure compliance with quality, schedule, and cost.

Venue Construction & Exhibition / Stall Fabrication Knowledge

Understand venue requirements, layout, safety, service access, and infrastructure for exhibitions and events. Oversee or liaise production and fabrication of stalls, exhibition flooring, structural elements as required. Ensure installation, setup and breakdown of venue / exhibition stands adhere to plan and safety norms.

Stakeholder Communication

Liaise with clients, internal teams (creative, operations, logistics, sales), vendors, and venue management. Clearly communicate expectations, timelines, deliverables, changes. Provide regular status updates to all stakeholders.

Problem-Solving & On-Site Execution

Anticipate issues (logistical, production, vendor-related) and prepare contingency plans. Be hands-on during event setup and execution to resolve issues quickly. Ensure smooth operations during the event--set up, production, crowd flow, safety, etc.

Costing & Quotation

Prepare cost estimates / quotes for events and exhibitions, including production, manpower, materials, logistics, etc. Advise clients on cost implications of different options (stalls, layout, finishes, vendor choices).

Quality & Safety Compliance

Ensure events & exhibition set-ups comply with safety, health and venue regulations. Ensure quality standards are met for fabrication, decor, production, audio-visual, etc.

Post-Event Evaluation & Reporting

Review event performance against objectives (cost, timeline, quality, client satisfaction). Prepare post-mortem reports, financial reconciliation, vendor feedback. Document best practices and lessons learned.
Key Skills & Qualifications

Proven experience in event management / production / exhibition & stall fabrication. Strong financial acumen & budget management skills. Excellent vendor management capabilities; strong vendor network across India is a plus. Thorough knowledge of venue planning, construction, layout and event production. Excellent communication skills (verbal & written). Strong organisational skills; able to plan in detail, multitask, and manage deadlines. Ability to work under pressure and solve problems on the fly. Negotiation and contract management skills. Team player; ability to coordinate across multiple stakeholders.
Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹50,000.00 per month

Work Location: In person