Job Description

Job Title: Event Management & Operations Specialist

Department:

Operations & Events

Location:

Chennai

Experience:

2 - 4 Years in Event Planning, Coordination, or Hospitality

Languages:

Tamil and English

Joining:

Immediate joiners preferred

About GoodStart Solutions

GoodStart Solutions is a fast-growing committed to delivering flawlessly executed promotionals. We need a hands-on, detail-oriented specialist to be the backbone of our projects, ensuring every event, from political events, government events, product launches, corporate events / conferences to brand activations, is executed with precision.

The Role: Execute Flawless Events from Concept to Completion

The

Event Management & Operations Specialist

is responsible for the end-to-end planning, coordination, and on-site execution of various events. This role requires a resourcefulness, meticulous attention to detail, and a strong ability to solve problems in real-time under pressure.

Key ResponsibilitiesI. End-to-End Event Planning & Logistics

Detailed Planning:

Manage all aspects of event planning, technical details, designs, ensuring strict adherence to deadlines and budget demands.

Logistics Coordination:

Plan and facilitate all event logistics, including contract negotiations, venue preparation, presentation materials, catering, entertainment, transportation, and equipment.

Recce & Layouts:

Conduct necessary site visits (

Recce

) and prepare detailed event documents, including floor plans, layouts, technical handling and timelines.

Standard Procedures:

Establish standard operating procedures (SOPs) for event execution and train on-site staff/volunteers to ensure consistency and quality adherence.

II. Vendor & Stakeholder Management

Vendor Sourcing:

Build and maintain a comprehensive database of industry contacts, trusted vendors, and venues.

Negotiation:

Lead contract negotiations, manage vendor bookings, and review vendor quotations to ensure compliance, quality, and cost-effectiveness for all goods and services.

Internal Collaboration:

Collaborate closely with Sales, Design, and Production teams to establish event needs and ensure seamless operational support for project plans.

III. On-Site Execution & Troubleshooting (Core Focus)

On-Site Leadership:

Serve as the lead on-site coordinator, overseeing all preparations, production, and event breakdown.

Real-Time Problem Solving:

Manage and resolve

escalated on-site issues and deviations in event plans quickly

and effectively to ensure a flawless attendee experience.

Compliance:

Ensure compliance with all legal, insurance, health, and safety regulations at all times.

Work Hours:

Ability to work

evenings, weekends, a nd holidays

as required for event execution.

Candidate Requirements

Experience:

Minimum

2-4 years

of proven success in event planning, coordination, or a related role in luxury hospitality/events.

Skills:

Exceptional organizational, time management, and multitasking abilities with meticulous attention to detail.

Core Competencies:

On-ground management,Strong negotiation, problem-solving, and conflict-resolution skills. Ability to handle pressure and make split-second decisions.

Tools:

Proficient in Microsoft Office Suite and familiar with event management or registration software.

Attributes:

Resourceful, flexible, a team player, and proactive in identifying and solving operational challenges. Working knowledge of interpreting and providing feedback on

technical floor plans and production drawings

Job Type: Full-time

Work Location: In person