Papillon Events is one of Kolkata's growing experiential agencies, delivering high-quality events, branding projects, corporate conferences, weddings, activations and travel programs. Our culture thrives on teamwork, precision, speed, and a passion for flawless execution.
If you are energetic, resourceful, street-smart, and excited to build a long-term career in the event industry -- we want you!
Role Overview
The Event Executive (Production & Branding) will be responsible for the end-to-end coordination, ground execution, and vendor management for events and branding projects. This role demands a hands-on approach, market knowledge, and the ability to manage multiple stakeholders with efficiency, discipline, and professionalism.
Key Responsibilities
Event Production & On-Ground Coordination
Assist in planning, production, setup & execution of events, branding projects, exhibitions, conferences, weddings, and corporate shows.
Coordinate on-site with decorators, production agencies, fabrication teams, printing vendors, logistics teams, and technical teams.
Ensure production quality and adherence to branding matrix/layout shared by the client.
Manage setup timelines -- early morning, overnight or late-night work schedules during event days.
Vendor & Supplier Management
Identify and evaluate vendors across Kolkata & surrounding markets.
Negotiate strongly to get the best rates while maintaining Papillon's quality standards.
Track vendor deliverables, billing, BOQs, and service SLAs.
Maintain database of reliable vendors/suppliers for production, printing, fabrication, logistics & manpower.
Client Coordination
Coordinate with client teams for approvals, artwork, materials, delivery timelines, and on-site requirements.
Communicate updates clearly and maintain a positive working relationship.
Ensure smooth delivery of agreed deliverables as per timelines.