Job Description

Job Title: Event Executive

Location:

Dumas Road, Vesu, Surat

Salary:

?25,000 - ?37,000 per month

Experience:

3-5 years (Preferred in weddings, luxury events, or hospitality)

Education:

Bachelor's/Master's in Event Management, Hospitality, Business Administration, or a related field

Key Responsibilities:

1. Event Planning & Execution

Manage end-to-end production planning and execution for events. Coordinate with venues and maintain strong relationships to ensure smooth operations. Handle vendor coordination, on-site setup, and ensure adherence to approved layouts, mood boards, and timelines.

2. Team & Department Management

Lead and guide the production team to ensure seamless execution. Enforce SOPs and maintain internal reporting standards. Conduct team huddles and training sessions for performance improvement.

3. Collaboration & Vendor Relations

Work closely with the Creative Team to bring concepts to life. Research and source new materials and vendors. Maintain strong vendor relationships and negotiate rates and services. Ensure coordination across departments and alignment of deadlines.

4. On-Site Supervision & Safety

Conduct site visits and pre-event planning meetings. Handle real-time troubleshooting during live events. Enforce safety protocols and ensure venue compliance standards are met.

5. Reporting & Communication

Report progress and updates to the Production Manager (HOD). Submit weekly/monthly reports and improve operational workflows. Align with organizational goals and contribute to efficient execution.

6. Cost Negotiation & Analysis

Negotiate with vendors for competitive pricing. Prepare and maintain cost analysis sheets for all events. Ensure timely vendor payments and post-event financial closure. Work closely with the accounts team and cost controller for budget adherence.

Required Skills & Competencies:

Skills:

Event production, vendor coordination, cost negotiation, on-ground execution, timeline management

Knowledge:

Event logistics, design execution, SOPs, safety protocols, vendor management

Attributes:

Detail-oriented, accountable, proactive, creative, team leader

Motivation:

Passion for quality execution, team growth, and creating memorable events
Job Type: Full-time

Pay: ₹25,000.00 - ₹37,000.00 per month

Work Location: In person