The Material Expeditor is responsible for ensuring the timely delivery of materials, components, and equipment from suppliers to support ongoing operations and projects. Based at the Head Office, this role involves close coordination with suppliers, internal teams, and logistics providers to track orders, resolve delays, and maintain accurate delivery schedules.
Key Responsibilities
Order Follow-up & Tracking
Monitor purchase orders to ensure timely delivery of goods.
Maintain updated records of order status, shipment schedules, and delivery dates.
Follow up with suppliers regularly to confirm manufacturing and dispatch timelines.
Supplier Coordination
Act as the main contact point between the company and suppliers for expediting purposes.
Resolve any issues or bottlenecks that may cause delays.
Request and review shipping documents, packing lists, and compliance certificates.
Logistics & Delivery Management
Coordinate with freight forwarders, customs agents, and warehouse teams for timely receipt of goods.
Ensure proper documentation is available for customs clearance and internal processing.
Track in-transit shipments and address delays proactively.
Internal Liaison
Communicate delivery schedules and any changes to project, operations, and warehouse teams.
Support procurement and planning teams with lead-time forecasts and delivery performance data.
Reporting & Documentation
Maintain expediting logs and dashboards for management review.
Prepare weekly/monthly reports on supplier delivery performance and order status.
Assist in updating ERP/MRP systems with accurate delivery data.
Qualifications & Skills
Education:
Bachelor's degree in Supply Chain, Logistics, Business Administration, or related field.
Experience:
2-5 years in expediting, procurement follow-up, or supply chain coordination (preferably in manufacturing, construction, or engineering industries).
Skills:
Strong communication and negotiation skills.
Proficiency in MS Office and ERP systems (SAP, Oracle, etc.).
Attention to detail and ability to work under tight deadlines.
Knowledge of international shipping terms (Incoterms) and documentation.
Key Competencies
Proactive problem-solving
Strong organizational skills
Ability to manage multiple priorities
Collaborative team player with a customer service mindset
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