Job Description

is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients, and communities.
Working at WPP means being part of a global network of more than 100,000 talented people dedicated to doing extraordinary work for our clients. We operate in over 100 countries, with corporate headquarters in New York, London and Singapore.
WPP is a world leader in marketing services, with deep AI, data and technology capabilities, global presence and unrivalled creative talent. Our clients include many of the biggest companies and advertisers in the world, including approximately 300 of the Fortune Global 500.
Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.
Why we're hiring:
At WPP, technology is at the heart of everything we do, and it is WPP ET's mission to enable everyone to collaborate, create and thrive. WPP ET is undergoing a significant transformation to modernise ways of working, shift to cloud and micro-service-based architectures, drive automation, digitise colleague and client experiences and deliver insight from WPP's petabytes of data.
WPP Media is the world's leading media investment company responsible for more than $63B in annual media investment through agencies Mindshare, MediaCom, Wavemaker, Essence and m/SIX, as well as the outcomes-driven programmatic audience company, Xaxis and data and technology company Choreograph. WPP Media's portfolio includes Data & Technology, Investment and Services, all united in a vision to shape the next era of media where advertising works better for people. By leveraging all the benefits of scale, the company innovates, differentiates and generates sustained value for our clients wherever they do business.
The WPP Media ET team in WPP ET are the technology solutions partner for the WPP Media group of agencies and are accountable for co-ordinating and assuring end-to-end change delivery, managing the WPP Media IT technology life-cycle and innovation pipeline.
What you'll be doing:
This role will work as part of PMO Team for the EMEA/APAC PMO Lead. This position will work with the team that oversees the management and coordination of projects, programmes, and portfolios within the organization. This position will also have responsibility for assisting with managing all aspects of the portfolio, tracking project activities against business cases, budgets, and timelines.
Manage and co-ordinate PMO activity

• Assist in the day-to-day operations of the PMO (Portfolio Management Office), ensuring smooth and efficient processes.
• Schedule and co-ordinate meetings, including preparing agendas, taking minutes, and following up on action items.

• Maintain and update project documentation, including business cases and documentation required for project approvals

Co-ordinate data gathering and analysis for gating and investment approval process

• Collect and compile data from various sources to support the project gating and investment approval process.
• Assist in the analysis of data to identify trends, risks, and opportunities.
• Prepare presentations and reports summarizing key findings and recommendations.

• Ensure data accuracy and integrity.

Ensure programme benefits are identified, baseline and continuously tracked

• Work with project teams to identify and document project benefits.
• Establish baselines for key performance indicators (KPIs) to measure project success.
• Track and report on the realization of project benefits throughout the project lifecycle.
• Identify and escalate any potential issues that may impact benefit realization.

Support development and evolution of PMO processes and documentation

• Track, manage and contribute to the development and improvement of PMO processes, procedures, and templates.
• Maintain and update PMO documentation, ensuring it is accurate, accessible, and aligned with best practices.
• Identify opportunities to streamline processes and improve efficiency.

Budgeting and Forecasting

• Support the EMEA/APAC PMO Lead to work with budget holders to plan WPP Media Technology and Enterprise Technology budgets for projects
• Track project expenditures and identify any variances from budget.
• Support the EMEA/APAC PMO Lead to create a robust reporting and forecasting process for the project portfolio
• Assist in the development and maintenance of project portfolio reports.
• Gather data from various sources to support project forecasting.
• Analyze project data to identify trends and potential risks.

Contribute to the development of dashboards and visualizations to communicate project portfolio performance.
What you'll need:

• Must have experience of working in complex organisations, in geographically diverse teams across multiple time zones
• Ability to effectively stakeholder manage in a complex multi-CIO global business
• Ability to build and maintain relationships by engaging and working inclusively to establish credibility, solve problems, build consensus, and achieve objectives
• Excellent verbal and written communication, critical thinking and problem-solving skills
• Strong business analysis skills; comfortable with financials
• Strong Excel and Powerpoint skills
• Good at communicating with people; able to articulate or convey complex data well

Quick to learn and adaptable to changing priorities, with the ability to reshape, reconfigure and realign solutions to meet challenging deadlines without jeopardising the successful delivery of the team's objectives
Who you are:
You're open: We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are open-minded: to new ideas, new partnerships, new ways of working.
You're optimistic: We believe in the power of creativity, technology and talent to create brighter futures or our people, our clients and our communities. We approach all that we do with conviction: to try the new and to seek the unexpected.
You're extraordinary: we are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers of our industry; we provide extraordinary every day.
What we'll give you:
Passionate, inspired people - We aim to create a culture in which people can do extraordinary work.
Scale and opportunity - We offer the opportunity to create, influence and complete projects at a scale that is unparalleled in the industry.
Challenging and stimulating work - Unique work and the opportunity to join a group of creative problem solvers. Are you up for the challenge

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We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we've adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.
WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.
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