Job Description

Job Summary:

The E-commerce Accounting Executive will be responsible for managing marketplace financial operations, including payment reconciliation, invoice verification, GST compliance, returns/claims management, and coordination with finance and e-commerce teams. The role ensures accuracy in all financial transactions across platforms such as Amazon, Flipkart, Meesho, Shopify, and others.

Key Responsibilities

1. Marketplace Accounting & Reconciliation

Reconcile payments received from marketplaces with internal order records. Verify marketplace charges such as commissions, shipping fees, advertising fees, and penalties. Identify discrepancies and raise claims for overcharges, short payments, or incorrect fees. Maintain daily/weekly reconciliation reports.

2. Invoice & Documentation Management

Generate and verify invoices for online sales as per GST guidelines. Maintain accurate records of sales invoices, credit notes, debit notes, and marketplace statements. Ensure proper documentation for returns (RTO/returns accepted), cancellations, and replacements.

3. Returns, Refunds & Claims Handling

Track and reconcile returns, RTO orders, and damaged/lost shipment reports. Process refund entries and ensure accurate accounting treatment. File claims with marketplaces for damaged, lost, or incorrect deductions.

4. GST & Compliance

Assist in GST input/output reconciliation related to e-commerce sales. Ensure marketplace reports match with internal GST filings. Support CA or finance team in monthly GST audit preparation.

5. Reporting & Analysis

Prepare daily/weekly/monthly accounting and sales reconciliation reports. Analyze trends in marketplace charges, returns, and profitability. Provide insights to operations and management to reduce losses and improve financial accuracy.

6. Coordination & Communication

Work closely with the e-commerce operations team and warehouse for order/return verification. Coordinate with marketplace support teams to resolve financial discrepancies. Liaise with finance, accounts, and CA teams for audits and reporting.

Required Skills & Qualifications

Bachelor's degree in Commerce, Accounting, Finance, or related field. 3-8 years of experience in e-commerce accounting or marketplace reconciliation. Strong knowledge of GST, TDS, invoicing, and basic accounting principles. Hands-on experience with Amazon/Flipkart Seller Panels, payment reports, and settlements. Proficiency in Excel (VLOOKUP, Pivot Table, Reconciliation tools). Strong analytical ability with high attention to detail. Good communication and documentation skills.
Job Type: Full-time

Pay: ?20,000.00 - ?25,000.00 per month

Work Location: In person