Job Description

Department
VTC R&D
Job posted on
Dec 06, 2025
Employment type
P-P6-Probationer-R&D Executive

Job Responsibilities for Personal Assistant

Executive Support

Manage the President's calendar, including scheduling meetings, appointments, and travel. Prepare and edit correspondence, presentations, and reports. Handle confidential information with utmost discretion. Take minutes during meetings and follow up on action items.

Communication & Coordination

Act as the primary point of contact between the President and internal/external stakeholders. Screen and prioritize emails, calls, and requests. Liaise with senior leadership, clients, and partners on behalf of the President.

Operational Management

Organize and maintain files, records, and documentation systems. Coordinate logistics for conferences, board meetings, and industry events. Track expenses and prepare monthly reports.

Project & Office Support

Supervise junior staff such as receptionists or drivers if applicable. Ensure smooth day-to-day operations of the President's office.

Qualifications:

Bachelor's degree in Business Administration, Communications, or related field. Minimum 2-5 years of experience as an Executive Assistant or Personal Assistant, Proficiency in MS Office Suite and digital collaboration tools. Excellent written and verbal communication skills. Strong organizational and time-management abilities. High level of professionalism, discretion, and integrity.

Preferred Skills:

Experience in PA/EA Role Familiarity with regulatory and scientific terminology. Ability to manage multiple priorities under pressure. * Certification in Records Management or Executive Assistance is a plus.