Job Description

Leading manufacturer in of Solenoid valves, Positioner, Angle Seat valves and Automotive valves since 1967.
Industry : Industrial Automation
Company based out of Vadodara ( Remote Work )
Position Overview: As the Executive Assistant to the Managing Director, you will play a crucial role in ensuring the smooth operation of our company's executive office. You will be responsible for managing a wide range of administrative tasks, facilitating communication, and maintaining a high level of professionalism and confidentiality. Your ability to anticipate the needs of the Managing Director and act proactively will be essential in contributing to the overall efficiency and effectiveness of our organization.
Responsibilities:

• Calendar Management: Coordinate and manage the Managing Director's calendar, including scheduling meetings, conference calls, and appointments, while optimizing time and ensuring alignment with priorities.
• Communication: Serve as a primary point of contact for internal and external stakeholders, filtering and redirecting communications as necessary. Compose and draft emails, memos, reports, and other correspondence on behalf of the Managing Director.
• Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, ground transportation, and other logistics, considering time zones and potential changes.
• Documentation and Records: Maintain organized electronic and physical filing systems, ensuring all documents are accurately labeled and easily accessible for reference.
• Meeting Support: Prepare meeting agendas, materials, and presentations. Attend meetings, take accurate minutes, and distribute them promptly. Follow up on action items to ensure completion.
• Project Assistance: Assist in various projects and initiatives led by the Managing Director. Conduct research, gather data, and provide insightful analysis as required.
• Expense Management: Track, review, and reconcile expense reports, ensuring adherence to company policies and procedures.
• Confidentiality: Handle sensitive information with the utmost discretion and professionalism, maintaining a high level of confidentiality at all times.

The person should have an analytical skill, problem solving skills, great aptitude of learning and problem resolving and analyzing issues.
Auditing of the jobs, scrutinizing the data on behalf of MD.
Qualifications:

• Proven experience as an Executive Assistant or similar role supporting C-level executives or managing directors.
• Exceptional organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
• Strong written and verbal communication skills, demonstrating professionalism and attention to detail.
• Proficiency in remote work tools, collaboration software, and Microsoft Office Suite.
• High degree of adaptability and self-motivation in a remote work environment.
• Discretion and reliability in handling confidential information.
• Strong problem-solving skills and the ability to make decisions independently when needed.
• Previous experience with remote work preferred, but not mandatory.