Job Description

: Executive Assistant to the Director
Position Summary:
We are seeking a highly organized, proactive, and professional Executive Assistant to support the Director in a dynamic manufacturing environment. The ideal candidate will play a critical role in managing the Director's schedule, communications, and priorities, enabling the Director to focus on strategic initiatives and operational excellence. Familiarity with the manufacturing industry and its fast-paced nature is highly desirable.
Key Responsibilities: * Calendar and Schedule Management:

• Manage and optimize the Director's calendar, prioritizing production timelines, site visits, and key operational meetings.
• Coordinate and schedule meetings with internal teams, vendors, suppliers, and stakeholders, ensuring smooth logistics.
• Communication Management:

• Serve as the primary liaison for internal and external communications on behalf of the Director.
• Draft, proofread, and manage correspondence, reports, and presentations tailored to the manufacturing industry.
• Screen and prioritize emails, calls, and requests, ensuring timely and appropriate responses.
• Travel Arrangements:

• Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.
• Ensure all logistics are seamless and cost-effective.
• Meeting Preparation and Support:

• Organize and prepare materials for meetings, ensuring the Director is briefed and ready.
• Record and distribute meeting minutes, follow up on action items, and ensure timely completion.
• Project Management and Research:

• Assist with special projects, research, and data collection as requested by the Director.
• Track progress and deadlines for ongoing initiatives.
• Confidentiality and Discretion:

• Handle sensitive information with utmost confidentiality and professionalism.
• Maintain the Director's files and records securely and efficiently.
• Office Coordination:

• Liaise with other departments to ensure smooth operations.
• Manage office supplies, technology, and other resources needed for the Director's work.

Qualifications and Skills Required:

• Proven experience (5-10 years) as an Executive Assistant, preferably in the manufacturing or industrial sector.
• Strong organizational and time-management skills with an ability to prioritize tasks in a fast-paced environment.
• Excellent written and verbal communication skills
• Proficiency in office software (e.g., Microsoft Office, Google Workspace)
• Analytical skills to assist with data analysis and reporting.
• Professional demeanour with strong interpersonal skills to liaise effectively across diverse teams.
• Bachelor's / Master's degree or diploma preferred.
• Female only
• Should have beautiful and pleasing personality

Working Conditions:

• Full-time position based in an Head Office, Delhi

Salary Budget:
30-40 K (Depend upon the skills)