Job Description

Job description
Position: EA TO CMD
Role & responsibilities
Objective:
The Executive Assistant to CMD will provide high-level administrative support to the Chief Managing Director (CMD) and ensure smooth communication and coordination across various business functions. The role requires a dynamic individual who excels at managing multiple tasks, has strong financial acumen, and can assist in decision-making by interpreting numbers and financial reports effectively
Key Result Areas:
1. Coordination & Communication:

• Act as a liaison between CMD and internal/external stakeholders.
• Manage calendars, schedule meetings, and prioritize appointments.
• Prepare and circulate meeting agendas, minutes, and follow up on action items.
• Handle day-to-day correspondence and ensure timely communication.
• Maintain confidentiality in handling sensitive information.

2. Financial Assistance & Reports:

• Assist CMD with reviewing financial reports and data.
• Track budgets, expenses, and accounts-related processes.
• Liaise with accounts team for record-keeping and compliance.
• Prepare reports, financial summaries, and presentations.
• Help analyse financial data to support business decisions.

3. Project Management Support:

• Coordinate projects, ensure deadlines are met, and provide progress updates.
• Monitor project timelines, budgets, and resources.
• Collaborate with departments for smooth execution of initiatives.

4. Administrative Support:

• Organize travel arrangements and itineraries for CMD.
• Handle confidential documents and prepare presentations.
• Manage CMDs office needs, including supplies and IT support.

5. Stakeholder Management:

• Serve as point of contact for CMD with internal stakeholders.
• Act as liaison for external stakeholders (clients, partners, vendors, board members).
• Represent CMD in meetings or events and relay key insights and action items.

Key Competencies:
Functional
Financial Literacy
Project Coordination
Administrative Expertise
Technology Proficiency
Calendar and Time Management
Behavioural
Strong Communication & Coordination
Cross Functional Team Working
Quality and Service Orientation
Delivering Consistent Results
Stakeholder Management
Confidentiality and Discretion
Key Stakeholders:
Internal
CMD
Executive Team
Finance/Accounts Team
HR & Admin Teams
Other Departments
External
Clients
Vendors & Partners
Board Members
Other requirements:
Education qualification:
Mandatory: - A bachelors & masters degree in business administration, Finance, or a related field.
Desirable: - Additional certifications in office management, project management, or executive assistance are a plus.
Preferred candidate profile
Years of Experience: 2 to 5 years
Candidate from any Manufacturing Industry
If anyone is interested then share resume on anushree.k@actualise.in or 8805028331