Job Description

The Executive Assistant (EA) to the Chairman serves as the primary point of coordination, communication, and administrative support for the Chairman's office. The role requires high levels of discretion, judgment, business acumen, and relationship management. The EA ensures smooth functioning of the Chairman's day-to-day commitments by proactively managing schedules, communications, and key stakeholder engagements, both internal and external. Key Responsibilities: 1. Core Administrative Skills Calendar & Time Management: Efficiently schedule meetings, prioritize tasks, and optimize the Chairman/Director time. Communication Skills: Clear, concise, and professional verbal and written communication. Organization: Ability to manage documents, emails, and follow-ups seamlessly. Confidentiality: Maintain discretion with sensitive company and personal information. Tech Savvy: Proficiency in office software, digital tools, and virtual collaboration platforms. 2. Strategic & Critical Qualities Proactive Thinking: Anticipate needs before they arise; be two steps ahead of the Chairman/Director. Prioritization & Judgement: Filter what truly needs the Chairman/Director's attention and what can be handled independently. Relationship Management: Build rapport with internal teams, clients, and stakeholders on behalf of the Chairman/Director. Problem Solving: Resolve issues independently with minimal guidance. Adaptability & Resilience: Stay calm and flexible in fast-paced, high-pressure environments. 3. High-Trust Qualities Loyalty & Dependability: Be the Chairman/Director's trusted confidant, ensuring reliability at all times. Emotional Intelligence (EQ): Read situations and people well, offering tactful responses and support. Discretion & Diplomacy: Handle sensitive information and challenging situations with poise. 4. Value-Adding Qualities (Beyond Basics) Business Acumen: Understand the Chairman/Director's priorities, goals, and business context to align support effectively. Gatekeeping & Delegation: Act as a filter, protecting the Chairman/Director's time and directing requests appropriately. Follow-through & Execution: Ensure commitments made by or to the Chairman/Director are tracked and completed. 5. Relationship with Employees (Internal Stakeholders) The EA is often the bridge between the Chairman and the organization. Key Expectations: Approachable & Neutral: Be accessible to employees while remaining unbiased and non-political. Information Filter: Relay only relevant information to the Chairman/Director, shielding them from unnecessary noise. Facilitator Role: Help employees secure meetings, clarify directions, and follow up on pending actions. Maintaining Professional Boundaries: Build rapport without over-familiarity; ensure respect for hierarchy. Team Alignment: Work closely with department heads and key staff to ensure smooth coordination for the Chairman/Director's initiatives. Example Scenarios: Coordinating between the Chairman/Director and HR to handle sensitive employee matters discreetly. Helping employees prepare briefs or data before presenting to the Chairman/Director to ensure meetings are productive. 6. Relationship with External Intermediaries The EA often becomes the Chairman/Director 's representative to external stakeholders. Key Expectations: Professional Liaison: Serve as a polished, professional first point of contact for clients, vendors, consultants, and regulators. Efficient Gatekeeping: Filter requests and determine what reaches the Chairman/Director directly versus what you handle. Scheduling & Coordination: Arrange high-level meetings, follow-ups, and travel with precision. Relationship Management: Maintain goodwill and courteous interactions even during tough negotiations or tight timelines. Confidentiality & Trust: Handle sensitive negotiations or contracts discreetly, often under NDA or strict privacy requirements. Example Scenarios: Coordinating meetings with legal counsel, auditors, or financial advisors. Liaising with external vendors to ensure timely deliverables for company projects without involving the Chairman/Director unnecessarily. 7. Temperament & Approach for Both High EQ & Diplomacy: Adjust tone and approach based on the stakeholder. Service Orientation: Think from both the Chairman/Director's and stakeholder's perspectives to create win-win outcomes. Assertive yet Polite: Protect the Chairman/Director's time while ensuring relationships remain strong. Consistency & Reliability: Build trust by being dependable and prompt in responses. 8. Active Listening Fully understanding what the Chairman/Director or stakeholders are saying (and not saying). Capturing nuances and underlying concerns in conversations to anticipate needs better. Example: Picking up on a client's subtle dissatisfaction in a meeting and following up discreetly to address it. 9. Empathy & Emotional Intelligence (EQ) Reading moods and responding appropriately. Offering support during high-stress times and knowing when to step back. Example: Recognizing when the Chairman/Director needs quiet focus time versus when they're open for discussion. 10. Professional Communication

Interested candidates can reach out to vaishnavi.thetalentkeepers@gmail.com

Job Types: Full-time, Permanent

Pay: ?500,000.00 - ?1,000,000.00 per year

Application Question(s):

Age should be Maximum 36 years
Education:

Bachelor's (Required)
Experience:

Executive Assistant: 4 years (Required)
Work Location: In person