Job Description

Job Location: S.M. Scientific Instruments (P) Ltd. JINDAL House, A 24, Anand Vihar, Delhi - 110092 Contact: 9599557989 Position Overview: The Executive Assistant to the CEO plays a crucial role in providing high-level administrative support to the Chief Executive Officer of a lab equipment manufacturing company. This position requires exceptional organizational skills, strong attention to detail, and the ability to handle sensitive and confidential information. The Executive Assistant serves as a primary point of contact and provides comprehensive administrative support to ensure the CEO\'s effectiveness and smooth operations within the company. Responsibilities: Calendar and Schedule Management: Manage the CEO\'s calendar, including scheduling appointments, meetings, and conferences, and coordinate travel arrangements and accommodations. Communication and Correspondence: Draft and edit correspondence, memos, emails, and other documents on behalf of the CEO. Handle incoming calls and inquiries, screen and prioritize messages, and respond or escalate as needed. Meeting Coordination: Organize and coordinate meetings, including preparing agendas, compiling and distributing meeting materials, taking minutes, and following up on action items. Confidentiality and Data Protection: Maintain strict confidentiality of sensitive information and ensure secure handling of documents and data. Relationship Management: Build and maintain effective working relationships with internal and external stakeholders, including board members, senior executives, clients, partners, and vendors. Presentation and Report Preparation: Assist in the preparation of presentations, reports, and business reviews for internal and external purposes. Conduct research and gather relevant data as required. Document Management: Organize and maintain electronic and physical files, records, and documentation, ensuring they are easily accessible and up to date. Project Support: Provide support on various projects and initiatives led by the CEO, including coordinating project activities, tracking progress, and preparing reports. Event Planning: Assist in organizing company events, conferences, and employee engagement activities, including venue selection, logistics, invitations, and coordination. Miscellaneous Tasks: Handle ad-hoc administrative tasks, such as expense management, office supply procurement, and other administrative duties as assigned. Qualifications: Experience: Proven experience as an Executive Assistant or in a similar role supporting senior executives. Experience in a manufacturing or scientific industry is beneficial. Exceptional Organizational Skills: Strong ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment. Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally and confidently with stakeholders at all levels. Discretion and Integrity: Demonstrated ability to handle sensitive and confidential information with the utmost discretion and maintain a high level of professionalism. Attention to Detail: Meticulous attention to detail in all aspects of work, including accurate documentation, proofreading, and formatting. Technology Proficiency: Proficient in using office productivity software (e.g., Microsoft Office Suite, G Suite) and comfortable learning new software and tools. Problem-Solving and Adaptability: Strong problem-solving skills and the ability to think critically and provide creative solutions. Adaptability to changing priorities and a dynamic work environment. Professionalism and Emotional Intelligence: Ability to maintain composure, professionalism, and a positive attitude while handling challenging situations and working with diverse personalities. Job Type: Full-time Salary: 918,000.00 - 925,000.00 per month Ability to commute/relocate:

• Delhi, Delhi: Reliably commute or planning to relocate before starting work (Required)

• total work: 5 years (Preferred)