Job Description

About Swiss Re

Swiss Re is one of the world's leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. We cover both Property & Casualty and Life & Health. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 14,000 employees across the world.

Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work.

About the Team:

P&C Solutions is an impact accelerator hub of the Swiss Re Reinsurance group helping leading insurers worldwide write the next chapter of growth by harnessing the power of technology.

About You:

As an Executive Assistant in P&C Solution Group, you will be instrumental in the success and motivation of this highly energetic group. The successful candidate will demonstrate a proven track record for taking initiative and working independently to deliver results that exceed expectations. This fast-paced team requires someone who looks around corners to plan ahead on behalf of the organization and who serves as a firm and steady anchor to ensure that the team remains focused on the important.

The most successful candidate will be a strong communicator, both verbally and written, possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. You will work closely with other Executive Assistants within the organization. Understanding basic company organization, working relationships, and business partner roles and responsibilities is important as this position will work closely with other assistants across the teams.

About the role:

• Management of complex calendar and scheduling
• Track and help drive completion of key deliverables and follow up on outstanding items
• Manage document repository, wikis and sharepoint sites
• Organize, execute, track action items and assist with managing key events and projects to include: onsite/offsite employee functions, staff meetings, all-hands meetings, performance reviews, operational planning meetings, weekly/monthly/quarterly business reviews and team social events
• Maintaining and tracking expense reimbursements, recruiting/headcount information, organizational charts, email lists, supply ordering and assisting with new hire setups
• Act as a liaison for direct reports
• Work closely with the leadership team,
• Management of team space, including moves and reconfigurations
• Manage domestic and international travel
• Have fun at work and help others do the same

• Bachelor's degree
• 8 plus years of relevant experience being an executive assistant
• Proficiency with the Microsoft Office Suite, specifically Outlook, Word, Excel, SharePoint, Visio and PowerPoint

• Excellent organization, planning, time management and problem-solving
• Highly motivated, organized and able to work effectively with minimal supervision
• Ability to work in a highly ambiguous environment; flexible
• Positive, proactive and able to consistently exercise great judgment
• Ability to handle administrative details independently, while keeping team members adequately informed
• Ability to prioritize and react with appropriate levels of urgency to multiple situations, requests and events that require quick response or turnaround
• High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
• Exceptional written and verbal communication skills, and team-oriented philosophy