Job Description

Inc42 Media is looking for a proactive, sharp and high agency Executive Assistant (EA) to join the Founder's Office and report directly to the CEO and Editor-in-Chief. As an EA in the Founders' Office, you will play a pivotal role in handling a wide range of strategic, administrative, and operational tasks to enable the Founders to focus on driving the company's growth and success. This role offers a unique opportunity and demands a versatile professional with exceptional organisational skills, a keen eye for detail, and a passion for the startup ecosystem.

Your Impact in This Role:

Be the Founder's Anchor:

You'll act as the operational backbone to the CEO and Editor-in-Chief -- anticipating needs, removing roadblocks, and enabling sharper focus on strategic priorities.

Drive Clarity & Rhythm:

You'll bring order to a fast-moving environment -- managing calendars, follow-ups, and priorities with precision, ensuring founders' time is spent on what truly matters.

Build Systems for Efficiency:

You'll design and refine processes, documentation frameworks, and dashboards that help the Founder's Office operate with structure, speed, and visibility.



About Inc42 Media



Inc42 is India's #1 startup media & intelligence platform that informs, educates and empowers startup & business leaders through its incisive reporting, insightful reports, curated Events, Conferences & communities, and industry-leading executive courses & programs.



Since launching in January 2015 and having risen to become the authoritative voice on India's startup economy, we've moved markets, gotten the early scoop on billions of dollars of transactions, and told you what's happening deep inside some of the fastest-growing startups & industries alike. Our stories have been followed by the Wall Street Journal, Bloomberg, Reuters, TechCrunch, and other major outlets hundreds of times. We also track over 10,000+ startups and provide market research and intelligence through our in-depth research reports, and we organise some of the most sought-after conferences and Events for startup & business leaders across India.



The Inc42 Impact



Inc42 stories reach over 50 Mn+ people monthly



Published more than 55,000 stories



Successfully conducted 150+ events



Launched 100+ research reports



Receives 500+ startup applications monthly



Worked with 350+ brands



Primary Responsibilities

1. Executive Support:

Travel Management:

Manage end-to-end travel logistics, including flights, accommodations, and ground transportation for the CEO and Editor in Chief.



Manage travel itineraries, from making bookings of flights, cabs, hotel, ensuring efficient scheduling and timely updates

Calendar Management:

Organise and maintain the executives' calendars, scheduling meetings, conferences, and appointments with internal and external stakeholders.



Prioritise and manage conflicting appointments, ensuring optimal time utilisation.

Email Management:

Monitor and prioritise emails, responding on behalf of the executives when required.



Efficiently filter and redirect correspondence, ensuring timely follow-ups and resolution of queries

2. Operations & Project Management:

Oversee and manage multiple projects on behalf of founders, ensuring deadlines are met, objectives are achieved, and timely reporting for all.



Streamline administrative processes and implement efficient systems to optimise workflow and productivity in the founder's office.



Coordinate and support logistics for company-wide parties, team offsites, and personal/professional get-togethers.



Draft, review, and proofread documents, proposals, and presentations on behalf of the founder, maintaining their voice and style.

3. Communication & Brand Presence:

Facilitate clear and effective communication channels between the founder's office and various stakeholders, including employees, clients, investors, and partners.



Manage gifting, correspondence, and guest relations for key partners, speakers, and founders -- ensuring every interaction reflects warmth, attention to detail, and Inc42's brand ethos.



Support the founder in maintaining a strong online presence through social media platforms, ensuring content is relevant, engaging, and reflective of their personal brand.

4. Personal Assistance:

Assist in managing the founder's personal schedule, including coordinating personal appointments, family commitments, and recreational activities.



Handle personal errands and tasks, such as making reservations, coordinating travel for family members, and managing household affairs, to alleviate the founder's workload and streamline their personal life.



5. Editorial & Workflow Support



Work closely with the Entrepreneur-In-Residence (EIR) to support editorial and programmatic execution -- including SOPs, content reviews, and internal documentation.



Proofread and polish internal and external communications, create and manage templates, editorial trackers, etc



Handle recurring, process-driven tasks with accuracy and efficiency (e.g., calendar blocks, form responses, event data updates, SOP maintenance).

6. Confidentiality & Discretion:

Demonstrate the utmost discretion and integrity in handling sensitive information, including business strategies, financial data, and personal matters related to the founder and other executives.



Safeguard confidential documents, files, and communications, ensuring they are securely stored and accessible only to authorized individuals.

Professional Traits:

Individuals with over 1 - 3 years of experience supporting C-level executives, a Bachelor's degree preferred (English, Journalism, Management, or similar)



Proven experience as an executive assistant or in a similar role, preferably supporting C-suite executives.



Strong communication skills, both written and verbal, with a keen eye for detail.



Excellent research and writing skills, with a strong command of the English language.



A genuine interest in the startup ecosystem, media, and the latest industry trends.



Comfortable working in a dynamic, fast-paced startup environment



Outgoing and extroverted personality, able to engage effectively with a diverse range of individuals.



Exceptional organisational, problem-solving, and time-management skills, with the ability to prioritise tasks and handle multiple deadlines.



Proficiency in Microsoft Office Suite and other relevant software applications.



Discretion and confidentiality in handling sensitive information.



Ability to anticipate needs, take initiative, and work independently with minimal supervision.