Job Description

Job Title: Executive Assistant / Advisor

Industry:

Automobile Dealership

Location:

Gurugram

Experience:

8-10 years

Reporting To:

Managing Director (Group of Companies)

Role Overview

We are seeking a proactive and detail-oriented Executive Assistant / Advisor to support senior leadership in an automobile dealership setup. The role combines executive-level administrative support with financial coordination and advisory responsibilities, ensuring smooth day-to-day operations and informed business decisions.

Key Responsibilities

Administrative Responsibilities

Manage calendars, appointments, and travel schedules for senior dealership leadership Coordinate meetings with banks, vendors, and key business partners Prepare presentations, MIS reports, and management dashboards Handle confidential dealership documents, contracts, and correspondence Support inter-departmental coordination across Sales, Service, Finance & Insurance (F&I), and Operations

Financial & Commercial Responsibilities

Assist in budgeting, expense tracking, and cost control for dealership operations Track dealership revenues, commissions, incentives, and operational expenses Coordinate invoice processing, vendor payments, reimbursements, and approvals Work closely with accounts, auditors, and banks Prepare financial summaries, cash flow trackers, and monthly MIS reports

Dealership Advisory & Support

Support leadership with data analysis on sales performance, inventory, margins, and operational KPIs Monitor business targets, budgets, and operational efficiency Identify cost optimization opportunities and process improvements Support audits, statutory compliance, and financial documentation

Required Skills & Qualifications

Bachelor's degree in Business Administration, Finance, Accounting, or related field Proven experience as an Executive Assistant or Advisor in an automobile dealership or similar environment High proficiency in MS Excel, PowerPoint, and Word Excellent organizational, communication, and stakeholder management skills Ability to handle sensitive financial and business information with discretion
Job Type: Full-time

Work Location: In person