We are seeking a highly organized, proactive, and discreet
Executive Assistant (EA)
to support the [CEO/Executive Title] in a fast-paced, high-growth environment. The ideal candidate is a master of time management, a strategic thinker, and a trusted partner who can manage both professional and some personal priorities with the utmost confidentiality and efficiency.
Key Responsibilities
Calendar & Schedule Management
Coordinate and optimize daily, weekly, and long-term calendars
Schedule meetings, calls, travel, and events, anticipating conflicts and proactively resolving issues
Communication & Correspondence
Manage email inboxes, draft communications, and respond on behalf of the executive when appropriate
Serve as a gatekeeper and liaison between the executive and internal/external stakeholders
Travel Coordination
Organize domestic and international travel, including flights, accommodations, itineraries, and expense reporting
Meeting Support
Prepare briefing materials, agendas, and notes for key meetings
Track and follow up on action items and decisions
Project & Task Management
Lead or support special projects, both business-related and personal
Coordinate with internal teams and external vendors as needed
Confidentiality & Discretion
Handle sensitive information with the highest degree of integrity and confidentiality
Requirements
1 to 5 year experience
Exceptional written and verbal communication skills
Strong organizational skills with high attention to detail
Proven ability to manage complex calendars and competing priorities
High level of professionalism and discretion
Proficiency with tools such as Google Workspace, Microsoft Office, Slack, Zoom, and project management platforms (e.g., Asana, Notion)
Ability to anticipate needs and act with minimal guidance
Preferred Qualifications
Experience manufacturing
Bachelor's degree or equivalent work experience
Familiarity with time zone management and global coordination
Background in event planning, project management, or operations is a plus
Why Join Us?
Opportunity to work directly with visionary leadership
Fast-paced, mission-driven culture
Competitive salary and benefits
[Include any perks: remote work flexibility, professional development budget, etc.]
Job Type: Full-time
Pay: ?15,000.00 - ?25,000.00 per month
Benefits:
Health insurance
Work Location: In person
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