Job Description

Key Responsibilities:

1. Documentation Management

Prepare and verify shipping documents such as invoices, packing lists, COO, Bills of Lading/BOE, Certificates of Origin, and other export/import documents as per customs and country requirements. Coordinate with freight forwarders, shipping liners, customs brokers, and clients for documentation and shipment status. Ensure timely submission of pre-alerts and post-shipment documents to customers and agents. Handle online documentation portals (e.g., ICEGATE, DGFT, port community systems, etc.). Knowledge of JAFZA documentation will be added advantage

2. Customs & Compliance

Ensure documentation accuracy in line with INCOTERMS, HS codes, and trade regulations. Liaise with customs authorities and internal compliance teams to ensure proper filing of shipping bills and bills of entry. Maintain up-to-date knowledge of changes in export/import documentation procedures, DGFT norms, and statutory regulations.

3. Coordination & Communication

Communicate effectively with overseas agents, shipping lines, and clients for document approval and dispatch. Follow up with clients for necessary documentation (LC, licenses, permits, etc.) and timely clearances.

4. Record Keeping & Reporting

Maintain systematic records of all shipment documentation for audit and reference.
Maintain corporate culture and reporting pattern both towards HR and Operations.

Generate regular MIS reports on shipment documentation status, delays, and discrepancies. Support in periodic internal and external audits.

Qualifications and Skills:

Education:

Graduate in Commerce, Logistics, Supply Chain, or related field. Diploma or certification in Export-Import / Logistics Management preferred.

Experience:

1-2 years of experience in documentation within a freight forwarding or logistics company (Sea/Air Import-Export). Experience with international shipping documentation and customs clearance processes.

Skills:

Strong understanding of export-import procedures and documentation requirements. Familiarity with shipping line portals, customs systems (ICEGATE), and EDI platforms. Excellent communication and coordination skills. Attention to detail and high accuracy in documentation. Proficiency in MS Office (Word, Excel, Outlook).
Job Types: Full-time, Permanent

Pay: From ?20,000.00 per month

Benefits:

Leave encashment Paid sick time Provident Fund
Work Location: In person