Job Description

The Documentation Executive will be responsible for end-to-end export and import documentation processes, ensuring timely and accurate handling of shipments in coordination with internal and external stakeholders. The role demands strong organizational skills and a thorough understanding of export and import documentation protocols.

Key Responsibilities:

Booking submisison- Coordinate with shipping lines and carriers for booking confirmation and container scheduling based on client requirements. Shipping Instructions (SI) Submission- Prepare and submit accurate Shipping Instructions to the shipping line within stipulated deadlines. VGM & Shipping Bill (SB) Handover- Ensure timely submission of Verified Gross Mass (VGM) and Odex /physical/soft copies of the Shipping Bill to the shipping line for smooth processing. Customs Checklist Coordination - Coordinate with CHA and internal teams to verify and finalize the Customs Checklist before shipping bill filing, ensuring accuracy in HS codes, duty structure, invoice/packing list data, and other compliance parameters. Bill of Lading (BL) Release- Follow up and ensure prompt release of Bill of Lading - whether Original or Seaway - and verify details for accuracy. DSR Reporting- Maintain and update the Daily Status Report (DSR) for all shipments, highlighting key updates and pending items for internal and client review.
Key Skills Required:

Knowledge of export documentation procedures (SI, BL, VGM, SB,BE, etc.) Understanding of customs documentation and compliance Familiarity with shipping line and customs portals Proficiency in MS Excel & Email Communication Attention to detail and commitment to meeting deadlines Strong coordination and follow-up skills
Job Type: Full-time

Pay: ₹15,000.00 - ₹30,000.00 per month

Benefits:

Cell phone reimbursement Paid sick time
Schedule:

Day shift
Supplemental Pay:

Yearly bonus
Work Location: In person