Job Description

The Documentation Executive is responsible for preparing, organizing, maintaining, and controlling all official documents related to company operations, projects, compliance, and client communication. The role ensures accuracy, confidentiality, and timely availability of documents in both physical and digital formats.

Key Responsibilities

Prepare, review, and maintain official documents, reports, correspondence, and records Ensure proper filing and systematic storage of documents (physical and digital) Maintain document version control and ensure timely updates Coordinate with internal departments for document collection and verification Prepare documentation for audits, compliance, tenders, or client submissions Track document approvals, signatures, and deadlines Ensure compliance with company policies and regulatory requirements Handle confidential and sensitive information securely Assist in preparing MIS reports and documentation summaries Support project teams with documentation requirements as needed

Required Skills & Competencies

Strong organizational and documentation skills Excellent attention to detail and accuracy Proficiency in MS Office (Word, Excel, PowerPoint) Good written and verbal communication skills Ability to manage multiple documents and deadlines Basic knowledge of document control systems is an advantage Time management and coordination skills

Qualifications & Experience

Bachelor's degree in Commerce, Business Administration, or a related field 1-3 years of experience in documentation, administration, or coordination roles Experience in industries such as construction, logistics, hospitality, or manufacturing preferred

Key Performance Indicators (KPIs)

Accuracy and completeness of documentation Timely submission and retrieval of documents Compliance with documentation standards and audits Effective coordination with internal and external stakeholders
Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

Provident Fund
Work Location: In person