Job Description

Documentation Assistant - Rivera Coil Manufacturing Private Limited

The Documentation Assistant at

Rivera Coil Manufacturing Pvt. Ltd.

is responsible for maintaining precise, audit-ready documentation across all manufacturing, testing, and quality processes.
This role demands a

detail-oriented, process-disciplined, and accuracy-driven professional

capable of handling critical project records, engineering documents, and compliance files associated with high-capacity coil manufacturing and refurbishment operations.

Core Functional Mandates1. Technical Document Management

Create, organize, and maintain documentation related to:

Coil manufacturing processes

Stator bar assembly records

Test reports (HV, Tan Delta, IR/PI, Winding Resistance)

Quality inspection reports

Material traceability documents

Project-specific client documentation

Maintain version control, document numbering, and structured filing systems.

Production & Testing Documentation

Capture data from production, testing, and QA/QC departments accurately and promptly. Prepare daily production summaries, batch traceability logs, curing and pressing records, and de-binding process documents. Ensure all documentation meets engineering standards, customer specifications, and internal SOPs.

Compliance, Records & Audit Support

Prepare and maintain records required for

ISO compliance, internal audits, customer audits

, and statutory inspections. Support document retrieval during audit reviews and client visits. Ensure zero deviation in documentation quality, formatting, and accuracy.

Coordination & Communication

Work closely with

Engineering, Testing, QA/QC, Production, and Stores

to collect accurate data and update records regularly. Track pending documentation from departments and ensure timely submission. Assist project and quality teams with report compilation for customer submission files.

Digital Data Management & Reporting

Update ERP systems, Excel trackers, and digital registers with 100% accuracy. Maintain soft copies, scanned files, and cloud-based archives following company data protocols. Prepare daily/weekly/monthly documentation MIS reports for management review.

Document Presentation & Formatting

Format technical reports, specifications, material lists, and inspection records professionally. Ensure documents follow Rivera's branding, formatting, and technical accuracy standards. Create structured PDF files, cover sheets, and index pages for client document packages.

Competency Framework

Strong documentation, formatting, and reporting skills High proficiency in

MS Excel, Word, PDF editing, scanning, and data entry

Ability to understand basic technical terms related to coils, insulation, and testing Strong organizational and filing skills Zero-error mindset with strong attention to detail Good communication and department coordination abilities

Qualifications & Experience

Any Degree / Diploma (Documentation or Technical background preferred) 0-2 years experience in

industrial documentation

or engineering administrative roles Experience in coil manufacturing or electrical engineering environment is an advantage

Perks & Benefits (Rivera Employee Advantage)

Complimentary Meals

- at no cost

Free Accommodation

- for eligible candidates

Free PPE & Safety Gear

- as part of operational support

RO Drinking Water Facility

Uniforms Provided

Skill Development

- exposure to industrial documentation and high-capacity generator projects

Growth-Driven Culture

- opportunity to grow into QC Documentation or Project Documentation roles

Professional Attributes

Highly disciplined and reliable Detail-focused and accuracy-committed Confidential, ethical, and responsible Excellent multitasking and coordination Process-driven with strong follow-up habits
Job Types: Full-time, Permanent

Pay: ?15,000.00 - ?25,000.00 per month

Benefits:

Food provided Paid sick time Provident Fund
Work Location: In person