Prepare export/import documents such as invoices, packing lists, shipping bills, bills of lading, certificates of origin, etc.
Ensure documents meet customs, port, and client requirements.
Maintain organized records (physical and digital) for easy retrieval.
Data Entry & System Updates
Input shipment and client details accurately into the ERP or documentation software.
Track and update shipment status in company systems.
Coordination & Communication
Liaise with internal teams (operations, customer service, accounts) and external parties (shipping lines, customs brokers, clients) for smooth documentation flow.
Follow up with clients/vendors for missing or pending documents.
Compliance & Accuracy
Check all documents for accuracy, completeness, and adherence to statutory regulations.
Ensure timely submission of documents to relevant authorities.
Administrative Support
Assist in preparing reports for the Documentation Manager.
File and archive completed shipment documentation.
Qualifications & Skills Required
Education:
Graduate in Commerce / Business Administration / Logistics or related field.
Experience:
1-3 years in documentation (preferably in shipping, logistics, or freight forwarding). Freshers may be considered.
Technical Skills:
Proficiency in MS Office (Word, Excel, Outlook).
Familiarity with ERP/logistics software preferred.
Soft Skills:
Attention to detail and accuracy.
Good verbal and written communication skills in English and local language.
Ability to work under pressure and meet deadlines.
Strong organizational and multitasking abilities.
Job Type: Full-time
Pay: ?15,000.00 - ?18,000.00 per month
Work Location: In person
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