Job Description

HUAKE ENGINEERING INDIA PVT LTD

DOCUMENTATION OFFICER

JOB DESCRIPTION

? Preparing Contract Documents.

? Making all contract documents as per requirement and get approved by director

? Keeping orignal contract documents records in files and excel

? collecting contract ledger yearly/month/quarterly (as per requirement) from supplier .

? Invoices

? Collecting all invoices from all site twice every week.

? Confirmation from all warehouse executive , handover all invoice at office

? Invoices related all documents have to verified and send to account department

? Keeping all data from HR, Purchase , warehouse Accounts and site.

? All data should be scan and maintain in system

? As per requirement document will be provide to their department.

? Documents will be shared only after writing Email.

? Organizing an archiving system.

? Labeling, sorting, and categorizing documents for ease of use.

? Retrieving documents upon request.

? Outlining a long-term storage strategy.

? Adhering to regulatory requirements.

? Working with colleagues to ensure consistency of documentation practice across the

company.

? Training employees on efficient documentation usage.

? Assisting with both internal and external audits.

? Ensuring documentation integrity.

? Controlling access to documents.

? Removing documents that are obsolete.

? Utilizing storage software and applications for electronic filing.

? Performing transcription and conversion work.

? Proofreading documents upon request.

Job Type: Full-time

Pay: ₹18,000.00 - ₹26,000.00 per month

Benefits:

Health insurance Leave encashment Provident Fund
Education:

Bachelor's (Required)
Experience:

Document management: 3 years (Required)
Language:

English (Required)
Work Location: In person