Job Description

Key Responsibilities:Documentation Management(FEMALE)

Maintain, organize, and update all official institute documents including academic records, reports, certificates, and correspondence. Draft, proofread, and finalize official documents such as letters, circulars, memos, certificates, and notices for both students and institute operations. Ensure all documents adhere to the institute's standards, formatting, and confidentiality protocols. Manage digital and physical filing systems for easy retrieval of records.

Certificate Management

Prepare, verify, and issue student certificates, transcripts, mark sheets, and other academic credentials. Maintain a record of all issued certificates and ensure proper documentation for audits and inspections. Coordinate with relevant departments to verify information before certificate issuance.

Assistance to the Director

Assist the Director in drafting, reviewing, and finalizing official communications, agreements, and reports. Prepare meeting agendas, minutes, and follow-up documentation for Director-level discussions. Manage schedules and track deadlines for documentation-related tasks assigned by the Director. Ensure smooth flow of information and documentation between the Director and other departments.

Compliance and Quality Assurance

Ensure all documentation meets legal, regulatory, and institutional compliance requirements. Conduct regular audits of documentation to ensure accuracy, completeness, and timely updates. Implement and maintain documentation policies and standard operating procedures (SOPs) as directed.

Coordination and Support

Coordinate with faculty, administration, and students for collection and verification of required documents. Support new initiatives related to documentation, certificates, or administrative efficiency. Act as a point of contact for queries related to documentation or certificates.

Qualifications and Skills:

Bachelor's degree in

Business Administration, Management, Education, or related field

. Proven experience in

documentation, certificate management, or administrative assistance

in an educational setting. Excellent

written and verbal communication skills

. Strong organizational and time-management skills with high attention to detail. Proficiency in

MS Office (Word, Excel, PowerPoint)

and document management software. Ability to handle

confidential information

with discretion. Strong coordination and interpersonal skills, especially in assisting senior management.

Key Competencies:

Accuracy and attention to detail Professionalism and discretion Ability to prioritize tasks and meet deadlines Strong initiative and problem-solving skills Teamwork and collaboration Adaptability to handle multiple documentation requirements
Job Types: Full-time, Permanent

Pay: ₹22,000.00 - ₹30,000.00 per month

Experience:

Drafting: 1 year (Required) Records management: 1 year (Required) Compliance management: 1 year (Required)
Work Location: In person