Job Description

Position: Document Controller

Location: Dubai, UAE

Candidate Preference: Indian National Industry: Construction / Contracting / Infrastructure / Engineering

Employment Type: Full-Time

Role Overview The Document Controller will manage, organize, and maintain all project-related documents in compliance with company procedures and UAE construction standards. The candidate must have strong communication skills, excellent attention to detail, and hands-on experience using document control software in the construction industry.

Key Responsibilities

1. Document Management o Manage and control all incoming and outgoing documents (letters, drawings, submittals, RFI, MIR, WIR, RFQ, contracts, etc.). o Ensure documents are properly registered, updated, categorized, and stored. o Maintain accurate logs and trackers for all project documents.

2. Drawing & Submittal Handling o Receive, review, and distribute architectural, structural, MEP, and shop drawings. o Prepare, submit, and track material submittals, method statements, shop drawings, and other technical documents. o Ensure all documents follow the company's numbering and formatting standards.

3. Coordination & Communication o Coordinate with consultants, contractors, project managers, and site teams regarding document status. o Follow up on pending approvals, rejected submissions, and revision updates. o Manage communication records including emails, transmittals, and correspondence.

4. System & Software Management o Maintain and update electronic document management systems (EDMS). o Scan, archive, upload, and back up project documents regularly. o Ensure confidentiality and proper permission levels for sensitive documents.

5. Reporting & Compliance o Generate weekly and monthly document status reports for management. o Ensure compliance with ISO, QA/QC standards, and company procedures. o Support audits by providing accurate document control records.

Required Qualifications & Skills o Bachelor's Degree or Diploma in any discipline. o 5-7 years of document control experience (UAE construction experience preferred). o Strong knowledge of construction documents, workflows, and terminology. o Proficiency in MS Office, Excel, and document control software such as Aconex, Primavera, SharePoint, etc. o Excellent communication and organizational skills. o High attention to detail and multitasking ability.

Preferred Attributes o Experience on large-scale Dubai projects. o Understanding of UAE authority processes (DM, RTA, Trakhees, etc.). o Ability to work under pressure and meet strict deadlines.

Job Types: Full-time, Permanent

Benefits:

Food provided Health insurance
Ability to commute/relocate:

Millerganj, Ludhiana, Punjab: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)
Experience:

Document Controller: 5 years (Preferred)
Work Location: In person