Job Description

• Asserting and leading the Document Control Function within the PMO.
• To define and standardise the process for producing, receiving, reviewing and issuing all project related documentation (internal and supplier)
• Define the quality standards on how documents are checked, reviewed and issued
• Establish and implement mechanisms for ensuring documentation is issued to the right parties in a timely manner
• Specify and produce reports for tracking and assuring projects for quality and schedule adherence
• Act as main administrator for the EDMS (WRENCH) and Identifying and implementing improvements and process efficiencies
• Defining and implementing Assurance Scoring metrics for Projects

We'll trust you to:

• Ensuring all Project documentation is in-line with quality standards.
• Control and manage receipt and submission of deliverables to clients and suppliers
• Lead the ongoing continuous improvement of the document control system (EDMS)
• Refinement and ongoing improvement of all document control processes.
• Creation and updating of distribution matrix within the EDMS.
• Creation and updating of document workflows within the EDMS.
• Weekly/monthly progress reporting on MDR and document status / maintaining KPIs (Key Performance Indicators).
• Application and maintenance of document meta-data.
• Training new users onto EDMS and key point of contact for technical issues.

Requirements
To be successful in this role you should have a combination of the below knowledge, skills, and experience:

• The ideal candidate will ideally possess 3-5 years' experience as a Document Controller in an engineering project environment. Process industries knowledge (Chemicals, Oil and Gas or similar) is preferable but not necessary
• Exposure, either working for or as an interfacing supplier or client to, EPC contracting environments
• High levels of experienced with EDMS systems - Ideally Wrench experience
• Demonstrated high level of autonomy, diligence and a collaborative, positive nature is essential.
• Leading, influencing and motivating Project team members and other stakeholders
• A "can do" attitude, bringing solutions, not problems
• A meticulous eye for detail when reviewing project documentation for quality and consistency
• High organisational skills and a consistent approach to structuring project documents
• Strong interpersonal and communication skills - able to influence both with and without authority across remote / dispersed teams.
• Negotiation and understanding - able to assist teams with competing priorities and workloads to continue progressing multiple projects.
• Comfortable with the tension between expectations to operate independently yet proactively engaging with others for support when needed - support a no surprises culture.
• Demonstrable experience driving document management excellence in project environments within ambiguous and changing circumstances
• Structured, detailed and organised approach with an open mind to innovation

We offer you:

• The opportunity to continue to develop both personally and professionally, in our rapidly growing company
• A culture that encourages excellence, ownership, flexibility and care
• Our great workplaces with excellent facilities and perks, where we can come together to collaborate with like-minded colleagues
• Our flexible approach to working - including our hybrid approach and days to work from anywhere globally

Benefits

• 24 days leave per annum, plus 10 gazette public holidays
• Private Healthcare for you and your family
• Group Life Insurance
• EAP & Wellbeing programmes
• Individual training budget tailored towards your personal development
• Funding support towards professional memberships
• Breakfast and lunch provided in office

Skills Required