Job Description

Main responsibilities and tasks:

Assistant:

Manage correspondence of contracting.

Take important messages in absence of concerned officer and conveying them suitably.

Develop and maintain well organized filing system that permits easy reference and rapid retrieval of information

Do the administrative work necessary to keep the department operating in an efficient manner.

Prepare and maintain monthly MIS for department under direction of concerned section head & department heads

Co-ordinate with and get inputs from project engineering, electrical & instrument and quality assurance departments to prepare final documentation

Maintain & adhere QMS/EOHS procedures/documentation

Document Controller:

Document Transmittals and document tracking and expediting of document schedule BC end and client return under the lead of the PA's

Distribution of documents via client's document handling systems

Creating cover sheets for documents being transmitted to client (initial creation and updating in case of new document revision) in line with the project requirements

Preparation of final documentation i.e. Service Manuals, Technical & Quality dossiers for all completed projects within given time frame

Continuous improvement of document handling system and processes

Education/experience/languages:

Education & experience: Graduate with prior experience of 2-6 years

Should possess the quality of Organized, Planner.

Good IT-knowledge (PDF, Excel, Word, document transfer servers, internet-research, PowerPoint)

Experienced with tools (SAP R/3, Windows 365, SharePoint, Excel, Outlook, MS Office 10)

Language:

English

Language skill in German would be added advantage

Special requirements:

To Manage the correspondence of effectively and efficiently

Shows endurance and resistance

Works quickly, is flexible, shows good concentration and works conscientiously and carefully

Has a rapid perception

Sees correlations and coherency within the documentation and project

Shows commitment, interest and patience

High sense of responsibility and loyalty

Team player

Job Types: Full-time, Contractual / Temporary

Work Location: In person