Job Description

- Dispatcher

Department: Logistics & Dispatch

Role: Dispatcher

Function: Material Handling Systems

Job Purpose-

To manage and coordinate the dispatch of materials from vendors to warehouses or project sites, ensuring timely transportation, accurate documentation, compliance with dispatch checklists, and seamless coordination across teams.

Key Responsibilities

Plan and manage incoming dispatches from vendors to warehouse/project sites.

Coordinate with Purchase, Vendors, Transporters, Accounts, and Warehouse teams.

Verify materials against Packing List & Purchase Order before dispatch.

Prepare and maintain all dispatch documentation (Packing List, Invoice, LR, E-way Bill, Weight Slip).

Capture and maintain photographic records of materials before and after loading.

Ensure deviations are reported, approved, and documented.

Monitor unloading and reconciliation of dispatched materials at warehouses.

Interfaces

Internal: Purchase, Warehouse, Accounts

External: Vendors, Transporters

Authority

Hold dispatch until documentation is complete.

Escalate deviations to Purchase before approval.

Reject unsafe or non-compliant transport arrangements.

Deliverables

Final Packing List with deviations (if any)

Dispatch Documentation set (Invoice, LR, E-way Bill, Weight Slip)

Photo evidence of loading/unloading

Skills & Competencies

Strong knowledge of logistics & dispatch operations

Familiarity with POs, invoices, packing lists, and E-way bills

Attention to detail in material verification

Communication & coordination ability

Proficiency in digital documentation and record keeping

KPIs

% of dispatches without deviation

% of on-time dispatches

Accuracy of documentation

Number of deviations identified & resolved

Timely communication & follow-ups

Job Types: Full-time, Permanent

Pay: ?25,000.00 - ?30,000.00 per month

Benefits:

Health insurance Provident Fund
Work Location: In person