Job Description

Education:

Graduate / Diploma / 12th pass (preferred)

Experience :

2-5 years in dispatch/logistics (manufacturing preferred).

Position Title:

Dispatch Executive / Dispatch In-Charge (Sheet Metal Industry)

Department:

Stores / Logistics / Supply Chain

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Reporting To

:Stores Manager / Production Manager / Plant Head

Location:

Chakan, Pune

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The Dispatch Executive is responsible for timely, accurate, and safe dispatch of finished goods and job-work materials in a sheet metal manufacturing environment. The role ensures adherence to dispatch schedules, coordination with production, QA, transporters, and sub-vendors, and maintenance of all dispatch-related records, including in-time/out-time tracking.Working Hours & Attendance Responsibility Ensure self in-time and out-time discipline as per company policy. Maintain daily in-time/out-time register for: Dispatch staff Transporters/drivers Loading/unloading laborMonitor vehicle reporting time, loading start time, loading completion time, and exit time. Ensure no unauthorized vehicle entry or exit. Coordinate overtime dispatches with management approval.

Key Responsibilities

1. Dispatch Planning & Execution

oExecute dispatches as per dispatch plan, delivery schedule, and customer priority.

.oEnsure correct part number, description, quantity, batch/lot number, and packaging.

.oCoordinate with production and QA for release of finished goods.oEnsure FIFO / customer-specific dispatch norms are followed.

.oHandle urgent and break-down dispatches responsibly.

2. Documentation & Compliance

.Prepare and verify all dispatch documents, including:

oDelivery Challan (DC)

oInvoice / E-way Bill

oPacking List

oJob-work Challan (sending/receiving)

oGate Pass

oEnsure documentation accuracy before vehicle exit

.oMaintain dispatch registers and ERP

.oEnsure statutory compliance related to GST, E-way bills, and transport norms.

3. In-Time / Out-Time & Gate Control

oRecord and monitor:

oVehicle in-timeoLoading start and end time

oVehicle out-timeoEnsure loading/unloading efficiency and reduce waiting time.

oCoordinate with security/gate staff for controlled movement

.oInvestigate and report abnormal delays.

4. Follow-up with Sub-Vendors (Job Work)

oCoordinate dispatch of material to sub-vendors for operations such as:

oBending

oWelding

oPowder coating / plating

oLaser cutting / fabrication

oEnsure material sent matches job-work challan details.

oTrack material movement and turnaround time (TAT).

oRegular follow-up with sub-vendors for:

oPending material

oDelivery commitments

oRejections or damages

oCoordinate inward receipt of job-work material with stores & QA.

Maintain job-work pending status report.

5. Coordination with Transporters

oArrange vehicles as per dispatch plan (LCV, tempo, truck, container).

oNegotiate and confirm transport availability and timelines.

oEnsure proper vehicle condition and driver details.

oTrack dispatched vehicles until delivery confirmation.

oResolve transporter-related issues (delay, damage, shortage).

6. Packaging & Material Safety

oEnsure proper packing method as per part requirement:

oPallets, bins, corrugated boxes, bubble wrap

oEnsure labelling with part details and customer information.

oPrevent transit damage, rusting, bending, or scratching.

oCoordinate with QA for packing approval where required.

7. Inventory & Traceability Support

oEnsure dispatched quantity matches FG stock records.

oUpdate dispatch data in ERP/system immediately.

oMaintain traceability of dispatched lots/batches.

oSupport stock reconciliation and audits.

8. Quality, Safety & Discipline

oEnsure dispatches meet quality clearance norms.

oFollow safety guidelines during loading/unloading.

oPrevent material mix-up, shortage, or wrong dispatch.Report damages, shortages, or non-conformances immediately.

9. MIS[Management Information System] & Reporting

oPrepare and submit daily/weekly reports:

oDispatch summary

oVehicle in-time/out-time report

oJob-work pending report

oTransporter performance reportoHighlight risks related to delays or shortages.

Authority & Accountability

oAuthority to stop dispatch in case of:

oDocumentation mismatch.

oQuality hold.

oSafety risk.

oAccountable for:

oOn-time dispatch.

oDocumentation accuracy.

oMaterial safety.

oJob-work follow-up accuracy.

Skills & Competencies

oKnowledge of sheet metal parts and processes.

oUnderstanding of dispatch documentation & GST basics.

oERP / Excel knowledge.

oStrong coordination and follow-up skills.

oTime management and discipline.

Key Performance Indicators (KPIs)

oOn-time dispatch adherence (%).

oVehicle waiting time.

oJob-work turnaround time.

oDispatch errors / shortages.

oDocumentation accuracy.

About Company:

Sidhakala Group of Industries founded in 1997 is a press components, press toolings and welded assemblies manufacturing company. It comprises of two main units: Sidhakala Engineers (Bhosari plant); Sidhakala Industries (Chakan plant).

Job Types: Full-time, Permanent

Pay: ?20,000.00 - ?25,000.00 per month

Benefits:

Provident Fund
Work Location: In person