Job Description

Job Title:

Director - Front Office Executive

Job Summary:

The Director - Front Office Executive is responsible for managing and coordinating front office administrative operations. The role focuses on office coordination, documentation, reporting, scheduling, and ensuring smooth day-to-day support to management and staff. This position requires strong communication, organizational, and computer skills, particularly in

MS Excel, Word, and PowerPoint

.

Key Responsibilities:

1. Office Administration & Coordination

Manage overall front office administrative functions. Coordinate with internal departments (HR, Accounts, Admin, etc.) for smooth workflow. Handle correspondence, document control, and record maintenance. Organize meetings, prepare agendas, and take minutes when required.

2. Reporting & Documentation

Prepare daily, weekly, and monthly reports for management review. Maintain and update employee or departmental databases as assigned. Create professional presentations, reports, and spreadsheets using

MS PowerPoint, Excel, and Word

. Draft official letters, circulars, and internal communication.

3. Management Support

Provide executive-level support to the Director/Management team. Handle calendar management, scheduling, and follow-ups. Assist in planning and organizing internal events or meetings. Maintain confidentiality of sensitive information and documents.

4. Communication & Coordination

Act as a communication bridge between management and departments. Ensure timely dissemination of important information and updates. Follow up on pending tasks and ensure deadlines are met.

5 . Travel & Ticketing

Book train tickets through

IRCTC

for Director/ Management as required. Handle flight, hotel, or cab bookings when needed. Maintain a record of all travel bookings and related expenses. Ensure tickets and travel details are shared timely and accurately.

Required Skills & Competencies:

Strong communication and interpersonal skills Excellent organizational and multitasking abilities Proficiency in

MS Excel, PowerPoint, and Word

Attention to detail and ability to work independently Professional attitude and presentation Ability to handle confidential information with discretion.

Qualifications & Experience:

Graduate in Business Administration, Management, or a related field. Female candidates only can apply. 3-4 years of experience in office administration or executive coordination. Proficiency in English (spoken and written). Experience in report preparation and documentation is essential.
Job Types: Full-time, Permanent

Benefits:

Cell phone reimbursement Commuter assistance Health insurance Internet reimbursement Provident Fund
Work Location: In person