Job Description

Job Purpose:

To manage and execute subcontracting activities for project packages in compliance with company policies, contractual requirements, and cost, quality, and schedule objectives. The role bridges coordination between internal departments, subcontractors, and project teams to ensure efficient contract administration and performance.

Key Responsibilities:

1. Subcontract Strategy & Planning

Assist in developing subcontracting strategy aligned with project execution plan. Identify potential subcontractors based on scope, capability, and past performance. Support in preparing work packages and defining subcontracting scopes.

2. Tendering & Evaluation

Float enquiries, obtain quotations, and coordinate technical and commercial evaluations. Conduct pre-bid meetings and site visits with subcontractors. Negotiate prices, terms, and conditions with vendors and subcontractors. Prepare bid tabulations and recommend technically and commercially suitable subcontractors.

3. Subcontract Award & Documentation

Draft and issue Letter of Intent (LOI), Work Orders, and Subcontract Agreements. Ensure compliance with company policies, statutory regulations, and client requirements. Maintain contract documentation and ensure proper record-keeping.

4. Contract Administration

Monitor subcontractor performance against contract terms (progress, quality, HSE compliance). Manage change orders, claims, and variations. Coordinate billing, measurement, and certification processes. Support resolution of contractual disputes in coordination with legal and project management teams.

5. Vendor & Relationship Management

Develop and maintain a database of approved subcontractors. Evaluate subcontractor performance post-project. Ensure subcontractors adhere to company ethics, safety, and sustainability policies.

6. Cost & Schedule Control

Track subcontracting budgets, commitments, and actuals. Identify cost-saving opportunities and improve procurement efficiency. Ensure timely mobilization and completion of subcontracted works.

Key Skills & Competencies:

Strong knowledge of

contract management

and

procurement processes

in EPC or construction. Proficiency in

SAP / ERP systems

, MS Office, and documentation control. Negotiation and communication skills. Understanding of

technical drawings

,

BOQs

, and

project schedules

. Analytical and problem-solving abilities. Knowledge of

legal and commercial terms

related to subcontracting.

Educational Qualification:

B.E. / B.Tech

in Civil / Mechanical / Electrical / Instrumentation Engineering MBA or PG Diploma in Supply Chain / Contract Management (preferred)

Experience:

8 to 12 years

of experience in subcontracting, contracts, or procurement within an EPC or infrastructure organization. Experience in project-based subcontracting, vendor management, and contract administration is essential.

Performance Indicators:

Timely subcontract finalization. Adherence to budgeted cost and project schedule. Accuracy of contractual documentation. Quality of subcontractor performance. Effective handling of claims and variations.

Job Snapshot

Updated Date
11-11-2025
Job ID
Job_SPML_0455
Department
MANAGEMENT TEAM
Location
CORPORATE OFFICE, Kolkata, West Bengal, India
Experience
8 - 12 Years
Employee Type
REGULAR
Employee Sub Type
REGULAR PROBATION
Salary Range
INR 800000 - 950000 (Annual)