Job Description

Job Title: Deputy Manager / Manager - Admin
Role : Individual contributor
Reporting to: AGM Admin
Salary : 6- 9 LPA
Work Mode : Work from Office
Office Location: Arihant Aura Business Park, Turbhe, Navi Mumbai
Preferred Industry: Any
Company Overview:
Prop Solutions4u Pvt Ltd is a leading real estate firm known for its innovative approach and exceptional results. We
are committed to achieving outstanding performance and providing our clients with superior real estate solutions.
Job Summary:
We are seeking a proactive and experienced professional to manage and streamline administrative operations across
our offices/sites. The ideal candidate will be responsible for facility management, vendor coordination, asset
management, security, travel and logistics, and general office administration. This role demands a hands-on
approach, strong communication, negotiation skills, and the ability to manage a team and vendors efficiently.
Key Requirements:
Graduate/Postgraduate in any discipline (preferably in Business Administration / Management)
5 10 years of proven experience in administration or facility management
Strong vendor management and negotiation skills
Excellent interpersonal, leadership, and communication abilities
Proficiency in Google Sheets, MS Office (Excel, Word, PowerPoint)
Ability to multitask and work under pressure
Experience in managing budgets and cost optimization
Exposure to managing multi-location offices (preferred)
Responsibilities:
Office & Facility Management:
Supervise daily administrative operations and ensure smooth functioning of facilities.
Ensure upkeep, cleanliness, and safety of all office premises through effective supervision of housekeeping and
maintenance teams.
Manage building and infrastructure maintenance, including electrical, plumbing, and air conditioning systems.
Coordinate space planning, seating arrangements, and desk allocations.
Vendor Management:
Identify, evaluate, and negotiate with vendors for services such as housekeeping, security, catering, facility
maintenance, pest control, and office supplies.
Ensure service level agreements (SLAs) and annual maintenance contracts (AMCs) are in place and monitored for
quality and timely service.
Conduct regular vendor performance reviews and optimize costs without compromising quality.
Asset & Inventory Management:
Maintain updated records of company assets, including IT hardware, furniture, and office equipment.
Manage stock and timely replenishment of office supplies and consumables.
Conduct regular audits of physical assets and consumables inventory.
Travel & Logistics Coordination:
Manage domestic and international travel arrangements for employees, including ticketing, accommodation,
and transportation.
Maintain a travel policy framework and ensure compliance with travel budgets and entitlements.
Budget & Cost Management:
Prepare and manage the administration budget and monitor expenses.
Identify cost-saving opportunities in admin operations without affecting efficiency or quality.
Approve and track purchase orders and vendor payments in coordination with finance.
Health, Safety & Compliance:
Ensure compliance with fire safety regulations, health protocols, and local labour laws related to facility and
staff.
Maintain documentation for statutory and regulatory compliance including licenses and certificates (e.g., fire
NOC, pollution control board clearance).
Conduct regular facility safety drills and internal audits.
Team & Stakeholder Management:
Manage a team of administrative and support staff, ensuring clarity in roles, training, and productivity.
Coordinate with HR, IT, Finance, and Operations departments for seamless admin support across functions.
Serve as a point of contact for senior leadership on facility and administrative matters.
Event & Visitor Management:
Organize internal and external meetings, corporate events, training sessions, and town halls.
Supervise front-office operations and visitor management systems.
Benefits to employees:
Provident Fund
Paid Leaves + Festival Holidays
Medical Insurance + Personal Accident Insurance
Maternity and Paternity leaves
Annual Diwali Bonus
Weekly, Monthly, and Quarterly Rewards to best-performing employees