Job Description

Department Details
Role Summary
Key Responsibilities
1. Calendar & Scheduling

• Manage the CEO's daily calendar, ensuring efficient scheduling of internal and

external meetings.

• Prioritize appointments and proactively resolve scheduling conflicts.
• Prepare daily briefs to keep CEO updated on meetings and engagements.

2. Travel & Logistics

• Plan, coordinate, and manage all aspects of domestic and international travel

including visas, flights, accommodation, and ground transportation.

• Prepare detailed itineraries and ensure seamless execution of travel plans.
• Process travel-related expense reports in a timely manner.

3. Meeting & Event Coordination

• Organize leadership team meetings, Board meetings, and external events as

required.

• Draft agendas, prepare supporting documents, and circulate minutes of

meetings.

• Follow up on action items to ensure timely completion.

4. Communication & Correspondence

• Draft, review, and manage emails, letters, and other communication on behalf of

the CEO.

• Serve as a point of contact for internal teams and external stakeholders.
• Maintain confidentiality of sensitive and business-critical information.

5. Office & Administrative Support

• Manage day-to-day operations of the CEO's office, ensuring efficiency and order.
• Handle documentation, approvals, filing, and record-keeping.
• Liaise with HR, Admin, IT, and other departments for support as required.
• Track and process invoices, reimbursements, and office expenses.

Qualifications & Experience

• Bachelor's degree in Business Administration/Commerce/Arts or equivalent;

MBA/Executive Assistant certification is a plus.

• 10-15 years of relevant experience in executive/administrative support,

preferably supporting CXOs in multinational or fast-paced environments.

• Strong skills in MS Office (Word, Excel, PowerPoint, Outlook).
• Experience in managing international travel, visas, and cross-border

coordination.
Key Skills & Attributes

• Excellent organizational and multitasking ability.
• Strong written and verbal communication skills.
• High level of integrity, discretion, and professionalism.
• Detail-oriented with ability to anticipate needs and act proactively.
• Ability to work under pressure and meet deadlines.
• Strong interpersonal skills and stakeholder management

Key Responsibilities
Key Responsibilities
1. Calendar & Scheduling

• Manage the CEO's daily calendar, ensuring efficient scheduling of internal and

external meetings.

• Prioritize appointments and proactively resolve scheduling conflicts.
• Prepare daily briefs to keep CEO updated on meetings and engagements.

2. Travel & Logistics

• Plan, coordinate, and manage all aspects of domestic and international travel

including visas, flights, accommodation, and ground transportation.

• Prepare detailed itineraries and ensure seamless execution of travel plans.
• Process travel-related expense reports in a timely manner.

3. Meeting & Event Coordination

• Organize leadership team meetings, Board meetings, and external events as

required.

• Draft agendas, prepare supporting documents, and circulate minutes of

meetings.

• Follow up on action items to ensure timely completion.

4. Communication & Correspondence

• Draft, review, and manage emails, letters, and other communication on behalf of

the CEO.

• Serve as a point of contact for internal teams and external stakeholders.
• Maintain confidentiality of sensitive and business-critical information.

5. Office & Administrative Support

• Manage day-to-day operations of the CEO's office, ensuring efficiency and order.
• Handle documentation, approvals, filing, and record-keeping.
• Liaise with HR, Admin, IT, and other departments for support as required.
• Track and process invoices, reimbursements, and office expenses.

Qualifications & Experience

• Bachelor's degree in Business Administration/Commerce/Arts or equivalent;

MBA/Executive Assistant certification is a plus.

• 10-15 years of relevant experience in executive/administrative support,

preferably supporting CXOs in multinational or fast-paced environments.

• Strong skills in MS Office (Word, Excel, PowerPoint, Outlook).
• Experience in managing international travel, visas, and cross-border

coordination.
Key Skills & Attributes

• Excellent organizational and multitasking ability.
• Strong written and verbal communication skills.
• High level of integrity, discretion, and professionalism.
• Detail-oriented with ability to anticipate needs and act proactively.
• Ability to work under pressure and meet deadlines.
• Strong interpersonal skills and stakeholder management

Educational Qualifications
Required Education Qualification: B.Sc
Required Experience: 12 - 20 years

Skills Required